Legal Assistant & System Administrator

B. Braun Group; George Town; Hybrid; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic Legal Assistant & System Administrator to provide high-level administrative support. In this pivotal role, you will manage executive schedules, coordinate projects, and streamline communications within the organization. With a focus on enhancing operational efficiency, your expertise will contribute significantly to the team. Join a forward-thinking company that values your skills and offers a hybrid work environment, comprehensive training programs, and numerous employee benefits. This is your chance to make a meaningful impact in the healthcare sector!

Benefits

Hybrid working arrangement

Employee Incentive Scheme

Training and development programs

Meal Subsidy

Onsite fitness area

Medical Insurance

Dental and optical allowance

Travel Allowance

Retirement Fund

Qualifications

• 3-5 years of experience in an executive support role.
• Proficiency in automation tools to streamline tasks.

Responsibilities

• Provide high-level secretarial and administrative support.
• Manage executive appointments and schedules.

Skills

Administrative Support

Stakeholder Communication

Project Coordination

Office Tools Proficiency

Automation/Digitalization

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office Suite

Project Management Tools

Job description

Are you passionate to be in the role as Legal Assistant & System Administrator? Do you have experience in administration and extensive system usage? If so, this opportunity could be for you! Join us at B. Braun, a leader in the medical devices industry, where your skills and experience will be recognized and celebrated. Take the next step in your career with us and help shape the future of healthcare!

As a Legal Assistant & System Administrator at B. Braun, you will play a vital role in…

Your key responsibilities:

• Provide high-level secretarial and administrative support for one or more of the organisation's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organisation's operations, procedures, and people.
• Manage the executive's appointments and schedules and make travel arrangements to make the best use of their time. Gather, compile, verify, and analyse information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases. Facilitate smooth communications between the executive and other executives, managers, and employees; and between the executive and external parties such as media, customers, and the public.
• May have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources.
• Handle confidential information and maintain the security of the executive's records and files.
• Maintain the executive's office and accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets.
• Perform other administrative tasks using independent judgement and discretion. Plan, organize, and schedule your own workload so that these activities are completed accurately and on time.
• These activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• The job function listed is not exhaustive and shall also include any responsibilities as assigned by the Supervisor from time to time.
  
  

What you will bring to the team:

• Bachelor's Degree, preferably in business administration.
• Administrative Support Experience: At least 3 - 5 years of experience in an executive support role.
• Automation/ Digitalization Experience: Proficiency in using automation tools and software to streamline administrative tasks.
• Project Coordination: Proven ability to coordinate projects and manage schedules to ensure timely execution of tasks.
• Stakeholder Communication: Strong written and verbal communication skills, with experience coordinating with multiple stakeholders across departments or regions.
• Proficiency with Office Tools: At least Intermediate skills in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with scheduling or project management tools.
• Exposure to Regional or Multinational Teams: Experience working with teams across multiple countries or regions is a plus.
• Meeting Coordination: Prior experience in meetings - internal & external meetings, team events.
  
  

What sets B. Braun apart?

Founded in Germany in 1839, B. Braun is a leading medical technology company with over 66,000 employees in 64 countries. Specializing in infusion therapy, orthopaedics, neurosurgery, anaesthesia, and more, B. Braun develops high-quality products and services that improve global health. In Asia Pacific, B. Braun employs over 16,000 people across 10 production sites and 16 business offices.

Established in 1972, B. Braun Medical Industries in Penang is the regional headquarters for APAC. With more than 7,000 employees, the plant located in Penang is among the largest manufacturers of medical, surgical and pharmaceutical products not only in Malaysia but also in the APAC region. It also houses the Centre of Excellence for Intravenous Access.

What can we offer you?

• Hybrid working arrangement
• Employee Incentive Scheme
• Training and development programs
• Meal Subsidy, and onsite convenience store
• Onsite fitness area including running track, futsal and classes.
• Medical Insurance and dental and optical allowance.
• Travel Allowance
• Retirement Fund
  
  

What’s next?

Once you click on the link to Apply, you will be directed to update your personal information and submit your CV. Our Talent Acquisition team will carefully review your application, and if you pass the CV screening you will be invited for the first interview. We ask you to conduct two interviews, in person or remotely. If you stand out and meet our requirements, we will present you with an offer and guide you through our seamless onboarding process. Join us and be part of something extraordinary!

We appreciate different perspectives, thoughts, experiences and backgrounds. By strengthening an appreciative, inclusive, respectful and equal working environment, we create a culture in which all our employees feel free to be who they are.

To find out more about our commitment to diversity click here

Check us out on Social Media!

B. Braun Group LinkedIn

B. Braun Group YouTube

To find out more about B. Braun Medical Industries click here