Senior Payroll / Office Administrator

ACCPRO HR SERVICES SDN BHD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR services company is seeking a Payroll Processor to manage end-to-end payroll processing and provide administrative support. The ideal candidate will have a diploma in HR or Business Administration, strong analytical skills, and knowledge of Malaysian labor laws. Join a dynamic team committed to building a diverse workforce.

Qualifications

• At least a Diploma in Human Resources or Business Administration.
• Good knowledge of Malaysia Law and Employment Act.
• Ability to multitask and work independently.

Responsibilities

• Administer end-to-end payroll processing including data entry and validation.
• Maintain accurate payroll records and prepare documentation.
• Generate payroll reports for management review.

Skills

Attention to detail

Analytical skills

Client relationship

Time management

Team player

Education

Diploma in Human Resources

Diploma in Business Administration

Tools

HR system (Info-Tech)

Google Applications

Job description

Responsibilities:
Providing the services include but are not limited to the following:

Payroll Processing

• Administer end-to-end payroll processing, including data entry, validation, and distribution of employee salaries.
• Ensure compliance with payroll policies, regulations, and tax laws.
• Address payroll-related inquiries from employees and resolve discrepancies.

Recordkeeping and Documentation

• Maintain accurate and up-to-date employee payroll records, including salary adjustments, bonuses, and deductions.
• Prepare and maintain documentation related to payroll transactions.

Reporting

• Generate and analyze payroll reports for management review.
• Prepare periodic reports on office-related activities and expenses.

Compliance

• Stay informed about changes in labor laws, regulations, and industry best practices related to both payroll and general office administration.

Administrative Support & Office Management

• Provide general administrative support such as answering phones, managing emails, and coordinating office supplies.
• Assist in scheduling appointments, meetings, and travel arrangements for staff.
• Oversee the day-to-day office operations, including maintaining a clean and organized workspace.
• Coordinate with vendors for office supplies and equipment maintenance.
• Any other ad-hoc task instructed by the superior

职责：
包括但不限于以下内容:

薪资处理

• 管理端到端的薪资处理，包括数据录入、验证和分发员工工资。
• 确保遵守薪资政策、法规和税法。
• 解答员工有关薪资的问题并解决差异。

记录和文件管理

• 维护准确及时的员工薪资记录，包括薪资调整、奖金和扣除。
• 准备和维护与薪资交易相关的文件。

报告

• 生成并分析供管理层审查的薪资报告。
• 定期报告有关办公活动和费用的情况。

合规

• 随时了解与薪资和一般办公管理相关的劳动法律、法规和行业最佳实践的变化。

行政支持与办公管理

• 提供一般行政支持，如接听电话、管理电子邮件和协调办公用品。
• 协助安排员工的约会、会议和旅行安排。
• 监督日常办公室运营，包括维护清洁有序的工作空间。
• 与供应商协调办公用品和设备维护。
• 其他临时任务。

Requirements:

• At least a Diploma in Human Resources, Business Administration, or a related fieldt;
• Candidates with working experience in payroll processing and human resource administration but without the qualification of the above requirement are encouraged to apply;
• Have good knowledge and experience in Malaysia Law, Employment Act, and Industrial Law;
• Strong team player with meticulous attention to detail and resourcefulness;
• Ability to multitask and work independently, demonstrating out-of-the-box thinking and self-motivation;
• Proactive attitude and strong analytical skills;
• Excellent client relationship and time management skills;
• High integrity, excellent work ethics, and a strong sense of responsibility, commitment, and discipline;
• Good interpersonal, organizational, and communication skills with a positive attitude;
• Willingness to work in a fast-paced environment;
• Knowledge of HR system such as Info-Tech is an added advantage;
• Tech-savviness with knowledge of Google Applications and proficiency in using mobile devices such as smartphones and tablets are added advantages;
• Good command of English and Bahasa Malaysia. Ability to speak and write Mandarin will be an added advantage.

职位要求：

• 至少拥有人力资源、工商管理或相关领域的文凭;
• 鼓励具有薪资处理和人力资源管理工作经验但不符合上述要求的求职者申请;
• 具有马来西亚法律、就业法和劳工法的良好知识和经验;
• 团队合作精神强，注重细节，富有创造力;
• 能够同时处理多项任务并独立工作，具备独立思考和自我激励的能力;
• 积极主动的态度和较强的分析能力;
• 出色的客户关系和时间管理能力;
• 高度诚信，优秀的职业道德，具有强烈的责任感、承诺和纪律性;
• 具备良好的人际关系、组织和沟通能力，并持有积极的态度;
• 愿意在快节奏的环境下工作;
• 熟悉HR系统，例如Info-Tech，将是额外的优势;
• 熟悉谷歌应用程序，并熟练使用智能手机和平板电脑等移动设备将是额外的优势;
• 英语和马来西亚语掌握能力良好。具备中文的口语和书写能力将是额外的优势。

We are committed to building a diverse and inclusive workforce. Candidates who meet the above requirements are encouraged to apply and join our dynamic team.

我们致力于建立多元包容的员工队伍。鼓励符合上述要求的求职者申请加入我们充满活力的团队。