Document Controller

China Railway First Group (Singapore) Pte. Ltd.; Miri; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the construction sector is seeking a Document Controller in Miri, Malaysia. The successful candidate will manage project documentation, ensuring compliance with standards and supporting audits. Ideal candidates will have a diploma in a related field and relevant experience in document control.

Qualifications

• Minimum 2–3 years of relevant experience in document control.
• Preferably in a construction or engineering environment.
• Proficient in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Manage and maintain the document control system.
• Receive, log, and distribute project documentation.
• Ensure proper document formatting and filing protocols.

Skills

Organizational skills

Attention to detail

Communication skills

Team-oriented attitude

Ability to multitask

Education

Diploma in Business Administration

Diploma in Project Management

Tools

Microsoft Office

Job description

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Manage and maintain the document control system, both electronic and hard copy, following company and project standards.

Receive, log, and distribute all incoming and outgoing project documentation (e.g., drawings, correspondences, reports, RFIs, submittals).

Ensure proper document formatting, revision control, and filing protocols are followed.

Monitor and update document registers and trackers to ensure accurate and up-to-date records.

Assist in preparing reports, transmittals, and submission logs for internal and external stakeholders.

Coordinate with consultants, contractors, and vendors to ensure timely submission and approval of documents.

Maintain confidentiality and security of project documents.

Support audits and ensure compliance with ISO, project quality plans, or client requirements.

Assist in meeting coordination and preparation of Minutes of Meeting (MoM).

Distribute MoM to relevant stakeholders and follow up on action items when necessary.

Requirements:

Diploma or equivalent qualification in Business Administration, Project Management, or related field.

Minimum 2–3 years of relevant experience in document control, preferably in a construction or engineering environment.

Proficient in Microsoft Office (Excel, Word, Outlook).

Strong organizational skills, attention to detail, and the ability to multitask.

Good communication skills and a team-oriented attitude.

Ability to work independently and meet deadlines.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Document Controller?
• Which of the following Microsoft Office products are you experienced with?
• How many years of project management experience do you have?
• How many years of auditing experience do you have?

Changi, East Region, SG

4d ago

What can I earn as a Document Controller?