Secretary to Assistant Managing Director (Mandarin Speaker)

Poh Kong Holdings Berhad; Shah Alam; On-site; MYR 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support senior management. This role involves a variety of tasks, including document translation, administrative support, and effective communication with design and production teams. The ideal candidate should be proficient in Mandarin and English, possess relevant educational qualifications, and demonstrate strong work ethics. Join a dynamic environment where your contributions will directly impact the efficiency of operations and enhance collaboration across departments.

Qualifications

• At least a Private Secretary Certificate or equivalent.
• Over 2 years of experience working with senior management preferred.

Responsibilities

• Complete various administrative tasks and manage personal errands.
• Translate documents from English to Mandarin and manage filing effectively.

Skills

Mandarin

English

Bahasa Malaysia

Microsoft Office

Communication Skills

Adaptability

Education

Private Secretary Certificate (PSC)

Diploma in Executive Secretaryship (DES)

Business Administration

Job description

Job Responsibilities

• Complete a variety of administrative tasks as well as handle personal errands.
• Summarize and highlight document contents for the MD.
• Translate documents from English to Mandarin.
• Manage filing systematically and effectively, both in hard and soft copies.
• Facilitate clear communication and work closely with the Design and Production Departments under his care.
• Promptly inform about upcoming work deadlines and follow up.
• Assist the Design and Production teams with research and administrative support as required.

Job Requirements

• Mandarin (compulsory), English, and Bahasa Malaysia literacy.
• Possess at least a Private Secretary Certificate (PSC), Diploma in Executive Secretaryship (DES), Business Administration, or equivalent.
• Preferably with over 2 years of experience working with senior management.
• Ability to work independently, communicate effectively, and respond promptly.
• Good work ethics and adaptability to any working environment.
• Proficient in Microsoft Office.