Executive Assistant

Underads Capital Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 40,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support C-Level operations. This role offers an exciting opportunity to manage schedules, assist in client onboarding, and prepare essential documents. You'll gain hands-on experience in partnership building, with the potential for career growth toward managerial positions. The company fosters a high-performance culture with rewarding results, and you will enjoy benefits like breakfast provisions and casual attire. If you're energetic, trustworthy, and eager to learn, this position is perfect for you.

Benefits

Breakfast provided

Casual attire

Birthday leave

Monthly bonding activity

Annual retreat

Qualifications

• At least 1 year of experience in EA, admin, or client coordination roles.
• Excellent verbal & written communication in Bahasa Malaysia and English.

Responsibilities

• Manage the CPO’s schedule, including setting appointments and reminders.
• Assist in onboarding new clients/partners – collecting KYC and preparing agreements.
• Help prepare pitch decks, proposals, and presentation materials.

Skills

Communication Skills

Multitasking Abilities

Organizational Skills

Problem-Solving Skills

Attention to Detail

Education

Diploma/Degree in Business Admin

Tools

Google Workspace

Notion

Trello

Slack

Job description

Fewer than 10 applicants. Your chances are good!

Requirements

1. Diploma/Degree in Business Admin, Management, or any relevant field.
2. At least 1 year of experience in EA, admin, or client coordination roles.
3. Excellent verbal & written communication in Bahasa Malaysia and English.
4. Proficient in Google Workspace (Docs, Sheets, Slides, Calendar).
5. Able to work independently, multitask, and manage deadlines.
6. Willing to work in Jalan Genting Klang, Setapak.
7. Willing to work beyond office hours when required.
8. Preferably female candidates.
9. Fresh graduates who are passionate and willing to learn are encouraged to apply.

Bonus if you have:

• Familiarity with Notion, Trello, Slack, or any CRM/project management tools.
• Experience in the finance, trading, or brokerage space.

Important Personal Qualities

• Not calculative with working hours – you’re okay working late when needed.
• Able to work overtime during peak periods or important campaigns.
• Willing to travel – both locally and globally, sometimes on short notice.
• Highly trustworthy, confidential, and dependable.
• Energetic and takes initiative – not someone who waits to be told what to do.

What You’ll Gain

• Direct mentorship and exposure to C-Level operations.
• Hands-on experience in partnership building & client onboarding.
• Opportunity to travel internationally and attend major trading events.
• Career growth toward Partnership Manager or Operations Lead.
• A dynamic, high-performance culture with results-based rewards.

Responsibilities

Meeting & Calendar Management

• Manage the CPO’s schedule, including setting appointments, reminders, and follow-ups.
• Join and take minutes for internal & external meetings (Zoom or in-person).
• Track and ensure completion of action items discussed in meetings.

Client & Partnership Administration

• Assist in onboarding new clients/partners – collecting KYC, setting up folders, preparing agreements.
• Prepare NDAs, service agreements, or partnership documents with proper formatting.
• Follow up with partners/clients on pending tasks or signatures.

Proposal & Report Preparation

• Help prepare pitch decks, proposals, and presentation materials.
• Compile weekly and monthly reports from various departments for the CPO.
• Analyze basic client or sales data and organize it into readable reports.

Team & Task Coordination

• Act as a bridge between the CPO and other departments (Legal, Creative, Ads, Sales).
• Track progress of internal tasks using project management tools or spreadsheets.
• Ensure smooth coordination of partner-related projects and campaigns.

Travel & Event Assistance

• Assist in arranging logistics for meetings, events, expos, or roadshows.
• Willing to travel domestically and internationally with the CPO when required.

Benefits

• Breakfast is provided
• Casual attire
• Birthday leave
• Monthly bonding activity
• Annual retreat

Additional Skills

Multitasking Abilities, Communication Skills, Attention to Detail, Problem-Solving Skills, Organizational Skills

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