Architectural Document Controller

Pico Play; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading company in the construction industry is seeking a Document Controller to manage and maintain project documentation effectively. The ideal candidate will have a strong background in document control processes and architectural software, ensuring all documentation adheres to quality standards. This role involves liaising with internal and external personnel, conducting training, and improving the document control system in a fast-paced environment.

Qualifications

• At least 5 years of experience as a document controller in architecture/construction.
• High familiarity with document control systems and architectural design software.

Responsibilities

• Implement document control processes for the project.
• Maintain a registry of all project documentation.
• Ensure quality and formatting of documentation.

Skills

Communication

Leadership

Proactivity

Education

Diploma or Degree in Architecture

Tools

AutoCAD

Revit

Microsoft Office

Adobe file formats

Google Drive

OneDrive

Procore

Teams

BIM 360

Navisworks

Aconex

Job description

To implement the document control processes that have been established for the project.

To carry out processes such as downloading, digesting, scanning, categorizing, uploading, and registration for all incoming and outgoing documentation for the project.

To create, monitor, and maintain a registry of all documentation related to the project.

To check, verify, and confirm that the quality and formatting of all documentation adhere to the established procedures and guidelines required for the project.

To provide assistance and support in ensuring awareness of the document control system to all parties involved with the project.

To liaise with all relevant internal and external personnel to ensure the process flow for all incoming and outgoing documentation aligns with the established procedures and processes for the project.

To assist the team in conducting training and leading the operation of the document control system.

To comply with and adhere to all matters pertaining to Quality, Safety & Health, and Environment related to the job scope and workplace as required by the Company.

Any other duties that will be assigned from time to time by the Management.

The Person:

• Diploma or Degree in Architecture or related field or its equivalent.
• At least 5 years of experience working as a document controller in the architectural and construction industry.
• Experience or high familiarity with architectural design software such as AutoCAD (including x-ref management), Revit, various 3D software formats, Adobe file formats, and Microsoft Office.
• High familiarity with Revit file typologies, ACC, BIM 360, and Navisworks document control.
• High familiarity with Aconex document control system.
• Excellent written and oral communication skills in English.
• Experience in organizing digital filing systems in various platforms such as Google Drive, OneDrive, Procore, and Teams.
• Able to lead, establish, develop, and improve the existing internal document control system.
• Proactive in document control follow-ups with the team.
• Able to troubleshoot file linking issues due to document control needs.
• Able to work in a challenging and fast-paced environment.