Office Admin Executive

Masstron; Subang Jaya; On-site; MYR 25,000 - 45,000; Full time

Job summary

An established industry player is seeking an Office Admin Executive to ensure smooth daily operations at their branch. This role is pivotal in coordinating customer interactions, managing delivery logistics, and overseeing inventory management. The ideal candidate will possess strong organizational and multitasking skills, along with proficiency in the Microsoft Office Suite. This position offers an exciting opportunity to contribute to a dynamic team while enhancing your administrative skills in a supportive environment. If you are detail-oriented and thrive in a fast-paced setting, this role is perfect for you.

Qualifications

• Diploma or Degree in Business Administration or related field.
• Strong organizational and multitasking abilities required.

Responsibilities

• Coordinate customer interactions and delivery logistics.
• Manage inventory levels and purchase orders efficiently.

Skills

Organizational Skills

Multitasking

Communication Skills

Interpersonal Skills

Microsoft Office Suite

Education

Diploma in Business Administration

Degree in Business Administration

Degree in Office Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Office Admin Executive is responsible for ensuring the smooth operation of day-to-day administrative activities at the branch office. This role involves coordinating customer interactions, handling delivery logistics, issuing purchase orders, and managing inventory levels.

Key Responsibilities:

• Customer Coordination:
  • Coordinate with customers to schedule and confirm delivery dates and times.
• Delivery Coordination:
  • Liaise with logistics teams and third-party delivery services to ensure timely and accurate deliveries.
  • Manage delivery documentation and ensure all records are accurate and up to date.
• Purchase Order Management:
  • Issue and process purchase orders for office supplies, inventory, and other materials as needed.
  • Coordinate with suppliers to ensure timely delivery of goods.
• Inventory Management:
  • Maintain accurate inventory records, including stock levels, orders, and reorders.
  • Conduct regular inventory checks and audits to ensure accuracy.
  • Manage stock replenishment processes to avoid shortages or overstocking.
• Administrative Support:
  • Provide general administrative support, including managing office supplies, handling correspondence, and maintaining office records.

Requirements:

• Diploma or Degree in Business Administration, Office Management, or a related field.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.