Company Secretary Junior Executive

KaiZhiZi Sdn Bhd; Selangor; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading company in Malaysia is seeking a Corporate Secretary with at least 2 years of experience in corporate secretarial practice. The ideal candidate will be proficient in Mandarin and knowledgeable about the Companies Act 2016. Responsibilities include preparing statutory documents, liaising with clients, and ensuring compliance with regulations. The role offers a supportive work environment and various benefits, including medical leave and annual bonuses.

Benefits

Medical & Hospitalisation Leave

EPF / SOCSO / EIS / PCB contributions

Annual Performance Bonus

Convenient location – next to MRT Station

Company Trips

Positive & Friendly Work Environment

Qualifications

• Minimum 2 years of experience in corporate secretarial practice.
• Proficient in Mandarin to communicate with clients.

Responsibilities

• Assist in preparing and filing statutory documents.
• Liaise with clients and relevant authorities.
• Ensure timely filing of Annual Returns.

Skills

Corporate Law Knowledge

Compliance Management

Board Governance

Communication

Organizational Skills

Interpersonal Skills

Time Management

Education

Diploma / Degree in Business Administration

Diploma / Degree in Law

Diploma / Degree in Corporate Governance

Tools

Microsoft Office

Corporate Secretarial Software

Job description

• Minimum 2 years of working experience in company secretarial or corporate secretarial practice.
• Proficient in Mandarin (spoken, written, and reading) – to communicate with our overseas Mandarin-speaking clients.
• Familiarity with the Companies Act 2016 and SSM MyCoID portal.
• Diploma / Degree in Business Administration, Law, Corporate Governance, or related fields.
• Skills required:Corporate Law Knowledge, Compliance Management, Board Governance
• Able to work independently with attention to detail.
• Strong communication, organizational and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• A team player with good time management skills.

Added Advantages (Preferred but not mandatory): -

• Candidates who are available to start immediately will be given priority.
• Familiar with MBRS or other electronic filing platforms.
• Experience handling multiple clients/portfolios.
• Knowledge in using corporate secretarial software.
• Assist in preparing and filing statutory documents in compliance with the Companies Act 2016, regulations, and guidelines.
• Maintain and update statutory records, registers, and resolutions.
• Prepare board resolutions, minutes of meetings, and related documentation.
• Liaise with clients, SSM, LHDN, auditors, and other relevant authorities.
• Ensure timely filing of Annual Returns and other statutory documents.
• Support incorporation of new companies and changes to existing structures (e.g. directors, shareholders, business nature).
• Provide administrative and client communication support as needed.
• 5 Working Days
• Medical & Hospitalisation Leave
• EPF / SOCSO / EIS / PCB contributions
• Annual Performance Bonus
• Convenient location – next to MRT Station
• Company Trips
• Positive & Friendly Work Environment

Corporate Law Knowledge Compliance Management Board Governance

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