Assistant, Administration (Kuala Lumpur)

Opus Consultants; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to enhance operational effectiveness. In this role, you will manage daily office tasks, ensuring smooth operations through efficient administration and compliance with regulations. Your strong communication skills will be essential in responding to inquiries and coordinating with vendors. This position offers a chance to contribute to a dynamic team, where your organizational abilities and attention to detail will play a vital role in maintaining high standards of office management. If you thrive in a supportive environment and are eager to make a difference, this opportunity is perfect for you.

Qualifications

• Minimum 2 years of experience in administrative or office support roles.
• Good understanding of office procedures and supply chain processes.

Responsibilities

• Handle daily office administration and support efficient operations.
• Monitor and manage office supplies and ensure timely procurement.
• Assist in vendor and contractor management and track performance.

Skills

Office Administration

Communication Skills

Document Control

Microsoft Office

Organizational Skills

Education

Diploma in Business Administration

Professional Certificate in Office Management

Tools

Edgenta Connect Management Portal

Job description

Job Responsibilities

• Handle daily office administration, including filing, correspondence, and supply inventory to support efficient operations.
• Respond to inquiries, complaints, feedback, and facility bookings from both internal departments and clients.
• Monitor and manage office supplies and stationery, ensuring timely procurement and stock level control.
• Implement and monitor administrative procedures, policies, and projects to improve operational effectiveness.
• Support compliance with statutory, safety, and health regulations through audits and staff engagement.
• Assist in vendor and contractor management, tracking performance against SLAs and KPIs.
• Contribute to cost control efforts and vendor process improvements to sustain profitability.
• Maintain up-to-date registers of insurance, licenses, and regulatory compliance documents.
• Oversee usage of Edgenta Connect Management Portal (ECMP) for proper data and performance tracking.
• Keep accurate records and assist in preparing reports, presentations, and operational proposals for clients.
  
  

Job Requirements

• Diploma or Prof. Cert. in Business Administration, Office Management, or related field.
• Minimum 2 years of experience in administrative or office support roles, preferably within operations or facilities management.
• Good understanding of office procedures, document control, and supply chain processes.
• Familiarity with regulatory compliance, safety, and health standards is an advantage.
• Strong communication and interpersonal skills for handling inquiries, feedback, and vendor coordination.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and able to prepare reports and presentations.
• Detail-oriented with good organizational and multitasking abilities.
• Ability to work independently and maintain confidentiality and professionalism in all tasks.
• Knowledge or experience in using management portals or digital operations tools (e.g., Edgenta Connect Management Portal) is a plus.
• Willing to take on ad hoc tasks and support the team as required.