Secretary To Chief Executive Officer (CEO)

Private Advertiser; Shah Alam; On-site; MYR 300,000 - 400,000; Full time

Job summary

A leading company in the automotive sector is looking for a proactive Secretary to the CEO. This role involves providing comprehensive administrative support, managing schedules, and ensuring effective communication between the CEO and stakeholders. Ideal candidates should possess strong organizational skills and a minimum of 3 years of experience in a similar role.

Qualifications

• Minimum of 3 years of experience as an executive assistant or secretary.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Serve as the primary point of contact for the CEO.
• Prepare and edit reports and presentations.

Skills

Organizational Skills

Communication

Problem-Solving

Education

Diploma or Bachelor's degree in Secretarial or related fields

Tools

Microsoft Office Suite

Job description

Secretary To Chief Executive Officer (CEO)

Job Summary:
We are seeking a highly organized and proactive Secretary to the CEO to join our dynamic team in the plastic manufacturing sector of the automotive industry. The ideal candidate will provide comprehensive administrative support to the CEO, ensuring smooth and efficient operations. This role requires exceptional communication skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Administrative Support: Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
• Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders. Handle correspondence, emails, and phone calls.
• Documentation: Prepare, review, and edit reports, presentations, and other documents. Maintain accurate records and filing systems.
• Meeting Coordination: Organize and prepare materials for meetings, take minutes, and follow up on action items.
• Project Management: Assist in the planning and execution of special projects and initiatives as directed by the CEO.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Office Management: Oversee office supplies and equipment, ensuring a well-organized and efficient work environment.

Requirements:

• Education: Diploma or Bachelor's degree in Secretarial or any related fields
• Experience: Minimum of 3 years of experience as an executive assistant or secretary, preferably in the manufacturing or automotive industry.
• Skills:
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• High level of professionalism and discretion.
• Strong problem-solving skills and attention to detail.
  

Attributes:

• Proactive and self-motivated.
• Ability to work independently and as part of a team.
• Adaptable and able to thrive in a fast-paced environment.

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Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Secretary to the CEO? Which of the following Microsoft Office products are you experienced with? Do you have secretarial experience? Which of the following languages are you fluent in? How would you rate your Bahasa Malaysia language skills? How would you rate your English language skills?

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