Administrative Assistant

L H YEO & CO (Aman Suria); Selangor; On-site; MYR 25,000 - 45,000; Full time

Job summary

An established industry player is looking for a detail-oriented Administrative Assistant to join their dynamic team. This role is pivotal in ensuring smooth day-to-day operations, from managing files to liaising with clients. Candidates proficient in both Mandarin and English will thrive in this position, as communication is key in handling client interactions. The ideal candidate will possess strong organizational skills, attention to detail, and a basic understanding of legal documents. Join this innovative firm and contribute to a collaborative environment where your organizational talents will be recognized and valued.

Qualifications

• Proficiency in Mandarin and English is essential for effective communication.
• Strong organizational skills are crucial for managing files and tasks.

Responsibilities

• Manage physical files and maintain organized records.
• Liaise with clients and agents professionally via multiple communication channels.

Skills

Mandarin Proficiency

English Proficiency

Organizational Skills

Communication Skills

Attention to Detail

Multitasking

Education

Basic Legal Knowledge

Tools

Microsoft Office

Job description

We are seeking a responsible and organized Administrative Assistant to join our team.

This role involves handling day-to-day administrative tasks including file management, communication with clients and agents, preparing quotations, and assisting the boss with various tasks as required. Candidates with basic legal knowledge and the ability to communicate in both Mandarin and English will be given priority.

Key Responsibilities:

1. Open and manage physical files systematically.
2. Liaise professionally with clients and agents via phone, email, and in-person.
3. Prepare and issue quotations to agents accurately and in a timely manner.
4. Assist the boss with administrative and coordination tasks as needed.
5. Maintain organized records and ensure confidentiality of all documents.
6. Provide support in simple legal document handling (basic legal knowledge preferred).

Requirements:

• Proficiency in both Mandarin and English (spoken and written). We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to multitask and prioritize duties efficiently.
• Basic knowledge of legal procedures or documents is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Additional Information:

Applicants will be asked:

• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?

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