HR & Admin Executive - Payroll

NGC Energy Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the energy sector is seeking an HR professional to manage payroll, recruitment, and employee relations. The ideal candidate will have a Bachelor's degree and at least 2 years of relevant experience, with strong administrative and communication skills. This role involves ensuring compliance with local regulations and supporting various HR initiatives.

Qualifications

• At least 2 years of relevant HR and/or Business Administration experience.
• Knowledge of local employment and legal regulations.
• Experience with electronic data management and digital systems is desirable.

Responsibilities

• Oversees the entire payroll process and salary administration.
• Leads recruitment activities and manages onboarding processes.
• Supports attendance at grievances and investigations.

Skills

Effective communication skills

Strong administrative skills

Ability to manage multiple priorities

Education

Bachelor’s Degree

Job description

Implements HR Remuneration and Payroll policies & procedures.

Leads & subject matter expert on Payroll activities, including systems management and tax requirements via company-appointed payroll provider, with guidance from HR Operations Manager.

Administers HR transactions and documentation, ensuring timely and accurate salary payments and maintaining high quality in the end-to-end payroll process.

Supports general HR transactions and assists the HR team across a broad spectrum of HR activities and processes.

Collaborates closely with HR and business units to provide effective HR support aligned with organizational needs.

PRINCIPAL ACCOUNTABILITIES

Payroll Management

Oversees the entire payroll process and salary administration with the payroll provider, including:

1. Ensuring payroll data input is completed and sent by the cut-off date.
2. Coordinating payroll corrections.
3. Serving as the first point of contact for employee and payroll provider communications.
4. Promptly resolving payroll queries.
5. Executing payroll controls, checking, and signing off final payroll outputs.
6. Providing updated data for accurate payroll processing and ensuring payments are made per schedule.
7. Ensuring compliance with Malaysian legislation, company policies, and monitoring legal and tax updates.
8. Participating in payroll audits and supporting external surveys for benchmarking.
9. Engaging in continuous payroll and HR admin improvement projects.
10. Producing reports to support HR and salary administration.
11. Addressing employee inquiries related to payroll, taxes, and contributions.
12. Coordinating with relevant departments for payments and allowances for part-time workers, trainees, or interns.

Recruitment & Resourcing

Leads recruitment activities, including liaising with recruiters, managing job postings, and overseeing candidate and offer processes.

Manages onboarding, offboarding, and internal transfers according to company policies.

Maintains accurate employee data and records, including medical data, and supports HR communications and documentation.

Supports organizational change initiatives, including reorganizations, divestments, and acquisitions.

Employee Relations

Supports attendance at grievances, investigations, and related HR procedures, collaborating with legal counsel as needed.

Assists in employee counseling and facilitates inquiries into workplace issues.

Others

Provides support for HR and cross-functional projects and performs additional duties as assigned by the line manager.

QUALIFICATION / EXPERIENCE

Education & Experience

Bachelor’s Degree with at least 2 years of relevant HR and/or Business Administration experience. Payroll experience is an advantage.

Knowledge of local employment and legal regulations.

Effective communication skills in both internal and external contexts; proficiency in the local language is essential.

Strong administrative skills with the ability to manage multiple priorities and work collaboratively.

Experience with electronic data management and digital systems is desirable.

Coaching experience is a plus.