Documents Controller cum Director Personal Assistant

Hirehub Management Sdn. Bhd.; Iskandar Puteri; On-site; MYR 20,000 - 100,000; Full time

Job summary

An established industry player seeks a Documents Controller cum Director Personal Assistant to oversee document control systems and assist the Deputy Director. This role involves managing documentation for data center operations, ensuring compliance, and facilitating communication across departments. The ideal candidate will have a strong background in data center operations and excellent organizational skills. Join a dynamic team that thrives on innovation and quality, where your contributions will directly impact the success of cutting-edge data center projects. If you are detail-oriented and passionate about operational excellence, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience in data center operations required.
• Strong knowledge of data center infrastructure and operations.

Responsibilities

• Implement and maintain a comprehensive document control system.
• Manage Deputy Director's schedule and prepare reports.

Skills

Data Analysis

Document Control

Administrative Skills

Organizational Skills

Communication Skills

Education

Bachelor's degree in Computer Science

Bachelor's degree in Information Technology

Tools

MS Office Suite

Document Tracking Systems

Job description

Documents Controller cum Director Personal Assistant

Job Openings: Documents Controller cum Director Personal Assistant

About the Job

Company Background:
A leading manufacturer of prefabricated modular data center solutions, specializing in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally. The company is located in Johor Bahru, and the actual working location is subject to the project.

Salary Range: RM4000-RM7000

Key Responsibilities

Data Supervisions:

• Implement and maintain a comprehensive document control system for all data centre documentation, including technical specifications, operating procedures, and compliance records.
• Create and maintain documentation tracking systems, ensuring version control and proper distribution of updated documents.
• Review, index, and file all incoming and outgoing technical documentation.
• Manage the document lifecycle from creation through to archival or disposal.
• Coordinate with various departments to ensure timely document updates and approvals.
• Maintain digital and physical document repositories following security protocols.
• Conduct regular audits of documentation systems to ensure compliance with industry standards.
• Generate regular reports on documentation status and compliance metrics.
• Train staff on document control procedures and systems.
• Support external audits by preparing and presenting required documentation.

Assistant to Deputy Director:

• Manage Deputy Director's schedule, appointments, and meetings.
• Prepare and review reports, presentations, and correspondence.
• Coordinate with various departments and external stakeholders.
• Handle confidential information and maintain discretion.
• Organize and maintain departmental files and records.
• Take minutes in meetings and follow up on action items.
• Screen and prioritize incoming communications.
• Assist in budget preparation and monitoring.

Required Qualifications

• Bachelor's degree in Computer Science, Information Technology, or related field.
• Minimum 3-5 years of experience in data center operations.
• 2+ years of supervisory experience.
• Strong knowledge of data center infrastructure and operations.
• Proficiency in data analysis and reporting tools.
• Excellent administrative and organizational skills.
• Advanced proficiency in MS Office Suite.

PIC Contact Number: 016-2762679 (Amanda)