Procurement Executive, Scommerce

Shopee; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading company in e-commerce seeks a Procurement Specialist to manage vendor relationships and oversee purchasing activities. The role involves coordinating with various departments, ensuring timely invoicing, and supporting procurement projects. Ideal candidates should have 2-3 years of experience in procurement and strong analytical skills.

Qualifications

• 2-3 years’ experience in procurement processes required.
• Intermediate skills in Microsoft Excel.
• Basic understanding of P2P (purchasing to payment).

Responsibilities

• Responsible for processing purchase requests and vendor management.
• Coordinate purchasing activities and monitor expense reports.
• Work closely with Finance and Legal teams for invoicing and contracts.

Skills

Negotiation

Analytic skills

Proactive attitude

Microsoft Excel

Tools

Procurement systems

ERPs

Job description

Job Description

• Responsible for processing purchase requests on a daily basis, including understanding requirements, sourcing, RFQ, comparison, awarding, invoice processing and coordination.
• Overall vendor management, including background checks, onboarding, communications and coordination, statement of accounts, ensuring timely invoicing and payment processing, discussions when necessary
• Coordinate purchasing activities with related departments/teams and requestors
• Monitor and tracking on purchases and expense reports on a weekly basis, but not limited to cost analyses and suppliers’ performance.
• Work closely with Finance team to ensure timely and accurate invoice and payment processing
• Work closely with Legal team to develop contracts for some of the category spend that falls within the contract policy
• Assist in troubleshooting any related issues arising from the sourcing performed
• Support in project work involving RFI and/or RFP and special task forces, when required
• Assist and support in all areas for the procurement team whenever needed.
  
  

Requirements

• Must possess at least 2-3 years’ experience in procurement processes.
• Willing to travel to the warehouse (around Klang Valley) when necessary.
• Required computer skill(s): Intermediate in Microsoft Excel.
• Able to navigate around procurement systems or ERPs
• Good negotiation and analytic skills, proactive and willing to learn.
• Basic understanding on P2P (purchasing to payment).