Admin cum Accounts Clerk

Adel Marketing (M); Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading project supplier in Malaysia is seeking an Administration Executive to manage invoicing, logistics, and administrative tasks. The ideal candidate will have experience in payment tracking and document management, supporting the sales team in a dynamic environment.

Qualifications

• Experience in invoicing and payment tracking.
• Ability to manage documents and assist in logistics.

Responsibilities

• Issue invoices and handle deposit payments efficiently.
• Coordinate outgoing deliveries and manage stock.
• Provide administrative support to the sales team.

Skills

Document Management

Payment Tracking

Customer Service

Tools

Microsoft Office

Job description

Issue invoices for customer orders and deliveries, ensuring all details are accurate.

Handle deposit payments, multiple payment batches, and retention sums efficiently.

Track retention sums and follow up on claims once the retention period ends.

Payment Tracking:

Monitor and track customer payments, including deposits and balance payments.

Send payment reminders for overdue invoices and follow up on outstanding payments.

Prepare aging reports and statements of accounts for customers regularly.

2. Logistics & Delivery Coordination

Incoming Deliveries:

Check the accuracy of incoming stock and ensure it matches delivery notes.

Ensure stock is properly received.

Outgoing Deliveries:

Coordinate outgoing deliveries with transporters and couriers to ensure timely shipments.

Issue Delivery Orders (DO) and coordinate with logistics for smooth delivery processes.

3. Administrative Support

Document Management:

Organize and file documents (both physical and digital), ensuring proper labeling and easy access.

Prepare and update standard documents such as quotations, invoices, purchase orders, and delivery orders.

Collect and verify credit application forms from customers.

General Admin Tasks:

Respond to general emails and handle administrative duties as needed.

Provide admin support to the sales team, including preparing samples, brochures, forms, and other documents.

4. Stock Management & Support

Monthly Stock Take:

Assist with monthly stock counting and ensure accurate recording.

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Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Administration Executive? Do you have previous invoicing experience? Which of the following Microsoft Office products are you experienced with? Do you have data entry experience? Which of the following languages are you fluent in?

Engineering 11-50 employees

Established in 2006, ADEL Marketing (M) Sdn. Bhd. is a leading project supplier specializing in Smart Home Solutions, Digital Smart Locks, and Smart Hotel Systems in Malaysia. We provide cutting-edge security and automation solutions for hotels, property developers, architects, and contractors nationwide.

With over 400 successful project references, our portfolio includes hotels, high-rise condominiums, office towers, and landed residences. We have also expanded our sales network to Singapore. Our products meet the highest global standards, including SIRIM, UL, and CE certifications.