Executive, Admin

Jobstreet Malaysia; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established industry player is seeking a proactive Administration Executive to oversee daily office operations and ensure smooth administrative functions. This role involves managing office leases, vendor contracts, and safety compliance while promoting effective communication across teams. Ideal candidates will possess strong problem-solving skills and be detail-oriented, with a commitment to maintaining high service standards. Join a dynamic environment where your contributions will directly impact the organization’s success and foster a collaborative workplace culture.

Qualifications

• Minimum of 3 years of relevant working experience.
• Proficient in both English and Bahasa Malaysia.

Responsibilities

• Manage daily administrative operations and office lease agreements.
• Oversee contracts and coordinate with service providers.
• Ensure compliance with OSHA/HSE policies.

Skills

Office Administration

Problem-Solving

Communication Skills

Inventory Control

Proficiency in English

Proficiency in Bahasa Malaysia

Education

Diploma or Degree

Tools

Microsoft Office

Job description

Job Description

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Responsible for the daily administrative operations of the office.

Manage the renewal and termination processes for office lease agreements.

Monitor and maintain records of business licenses, utility bills, payments, and reimbursement claims.

Oversee contracts and coordinate with service providers for office systems, vendors, equipment, and supplies.

Ensure proper maintenance and functionality of office equipment and facilities.

Administer office safety initiatives, including fire drills and other safety procedures.

Manage office renovation and reinstatement projects, including permit applications.

Coordinate and manage company parking allocations and sourcing.

Provide support in the planning and execution of office events.

Implement and maintain inventory control systems to monitor asset levels and usage.

Liaise with external vendors and service providers to procure required services and supplies.

Ensure compliance with OSHA/HSE policies and workplace safety standards.

Promote effective communication among departments and administrative teams to maintain consistent information flow.

Assist in planning and managing overall office administration functions.

Serve as the primary point of contact for CCTV monitoring and time attendance systems.

Act as the liaison with building and facility management teams; coordinate service and maintenance appointments.

Provide administrative coverage during team members' leave or absences.

Manage office samples, festive gift distributions, and stock handling as needed.

Perform any other related administrative tasks to support the organization’s goals and operations.

Requirements

Possess at least a diploma/degree (please specify your qualification).

Minimum of 3 years of relevant working experience.

Proficient in both English and Bahasa Malaysia (spoken and written).

Computer literate and familiar with commonly used software and digital tools.

Proactive and motivated to exceed expectations.

Able to represent the company’s image and uphold its core values professionally.

Detail-oriented with a perfectionist’s approach to maintaining high service standards.

Strong problem-solving skills with a logical mindset; able to respond quickly to unexpected situations.

Independent, self-directed, and focused on delivering quality outcomes.

Understands confidentiality requirements and consistently exercises discretion.

Additional Questions

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• Have you worked in a role where you were responsible for stock control?
• Which of the following Microsoft Office products are you experienced with?
• Do you have previous invoicing experience?
• Do you have data entry experience?

What can I earn as an Administration Executive?