PERSONAL ASSISTANT

BGC Development; Kuching; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Personal Assistant to the Managing Director with a focus on legal and corporate compliance. This pivotal role involves providing dedicated support in legal document review, corporate governance, and regulatory compliance. You will liaise with external legal advisors and ensure timely execution of statutory obligations while managing the MD's calendar and confidential matters. If you're organized, detail-oriented, and have a basic understanding of corporate law, this opportunity offers a dynamic environment to grow your career and contribute significantly to corporate governance.

Qualifications

• Basic knowledge of corporate and commercial law is essential.
• Familiarity with SSM regulations and company secretarial functions is required.

Responsibilities

• Provide legal support by reviewing and summarizing contracts and legal documents.
• Coordinate with the company secretary for timely submission of statutory documents.
• Manage the MD’s calendar and handle confidential correspondences.

Skills

Corporate Law Knowledge

Regulatory Compliance

Organizational Skills

Multitasking

Attention to Detail

Effective Communication

Education

Degree in Law or related field

Job description

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Job Scope: Personal Assistant to Managing Director (Legal & Corporate Compliance Focus)

Position Summary:
Provide dedicated support to the Managing Director in areas related to legal document review, corporate governance, and regulatory compliance. Act as a liaison between the MD and external legal or corporate secretarial service providers, while ensuring timely execution and monitoring of statutory and contractual obligations.

Key Responsibilities:

• Review, proofread, and summarize contracts, agreements, and legal documents.
• Monitor deadlines for contract renewals, compliance filings, and legal obligations.
• Assist in drafting or coordinating simple agreements, letters of intent, Non-Disclosure Agreements, and board resolutions.
• Liaise with external legal advisors and ensure proper documentation is kept.
• Maintain proper filing and tracking system for all legal and confidential documents.

Job Scope: Personal Assistant to Managing Director (Legal & Corporate Compliance Focus)

Position Summary:
Provide dedicated support to the Managing Director in areas related to legal document review, corporate governance, and regulatory compliance. Act as a liaison between the MD and external legal or corporate secretarial service providers, while ensuring timely execution and monitoring of statutory and contractual obligations.

Key Responsibilities:

• Legal Support:
  • Review, proofread, and summarize contracts, agreements, and legal documents.
  • Monitor deadlines for contract renewals, compliance filings, and legal obligations.
  • Assist in drafting or coordinating simple agreements, letters of intent, Non-Disclosure Agreements, and board resolutions.
  • Liaise with external legal advisors and ensure proper documentation is kept.
  • Maintain proper filing and tracking system for all legal and confidential documents.
• Company Secretarial Tasks / SSM Compliance:
  • Coordinate with company secretary to ensure timely submission of statutory documents to SSM (e.g., Annual Returns, audited accounts, changes of directors/shareholders).
  • Maintain updated statutory registers and records (e.g., directors, shareholders, share capital).
  • Strong knowledge of Companies Act 1965 and Companies Act 2016
  • Assist in preparing board papers, resolutions, and minutes of meetings (BOD, AGM, EGM).
• Administrative & MD Support:
  • Manage MD’s calendar, schedule meetings, and handle confidential correspondences.
  • Prepare and organize documents for MD’s approval or review.
  • Follow up on assignments and ensure proper reporting and completion of delegated tasks.
  • Coordinate internal communication or instructions from MD to departments.
• Project & Filing Support:
  • Support the MD in corporate exercises such as acquisitions, restructuring, or legal disputes.
  • Organize and archive key project files, legal correspondences, and due diligence documents.

Requirements:

• Basic knowledge of corporate and commercial law.
• Familiarity with SSM regulations and company secretarial functions.
• Strong organizational, multitasking, and attention-to-detail skills.
• Discretion in handling confidential and sensitive matters.
• Ability to communicate effectively in English and Bahasa Malaysia.