Finance Executive

Swinburne Innovation Malaysia; Kuching; On-site; MYR 100,000 - 150,000; Full time

Job summary

Swinburne Innovation Malaysia is seeking a Finance Executive to support financial operations, ensuring accurate reporting and compliance with regulations. The role involves budgeting, project finance management, and improving financial systems. Ideal candidates will have a Bachelor's degree in Finance or a related field and strong analytical skills.

Qualifications

• Strong attention to detail and organizational skills.

Responsibilities

• Maintain accurate financial records and prepare financial reports.
• Assist in budgeting and forecasting for projects.
• Ensure compliance with regulatory requirements.

Skills

Financial Statements and Financial Reporting skills

Analytical Skills

Experience in Finance and SST

Education

Bachelor's degree in Finance, Accounting, Economics, or related field

Job description

Company Description

Swinburne Innovation Malaysia Sdn Bhd (SWIM) is a wholly owned subsidiary of Swinburne University of Technology Sarawak Campus. As the university’s commercial arm, SWIM drives industry-focused research, consultancy, training, and strategic partnerships across Sarawak and the wider region.

Role Description

The Finance Executive supports the financial operations of Swinburne Innovation Malaysia (SWIM), ensuring accurate and timely financial reporting, effective budgeting, compliance with statutory requirements, and sound financial management of project-based activities. This role plays a critical part in supporting the company’s goal to maintain strong governance, sustainability, and operational efficiency across its portfolio of programs and initiatives.

Key Responsibility Areas:

(A) Financial Reporting & Accounting

• Maintain accurate and up-to-date financial records in accordance with Malaysian Financial Reporting Standards (MFRS) and SWINBURNE’s internal policies.
• Prepare monthly, quarterly, and annual financial reports, including income statements, balance sheets, and cash flow statements.
• Support audit preparation and liaise with external auditors during financial audits.

(B) Budgeting & Forecasting

• Assist in the preparation of the annual operating budget and project-specific budgets.
• Monitor expenditure against budgets and provide variance analysis to management.
• Support forecasting exercises for project planning and financial sustainability.

(C) Project Finance Management

• Track financial performance of grant-funded and client-funded projects.
• Ensure appropriate allocation of costs and revenue to relevant project codes.
• Monitor fund disbursement schedules and project cash flows.

(D) Accounts Payable and Receivable

• Process vendor invoices, staff claims, and project disbursements.
• Prepare and issue customer invoices and monitor receivables.
• Maintain proper documentation and ensure timely payment cycles.

(E) Compliance & Risk Management

• Ensure adherence to regulatory requirements including tax (SST, withholding tax), EPF, SOCSO, and EIS contributions.
• Support risk identification and mitigation in financial operations.

(F) Procurement & Contract Administration Support

• Assist in procurement documentation, vendor evaluations, and ensuring alignment with SWIM’s procurement guidelines.
• Maintain records of service agreements and contracts related to finance.

(G) Systems, Process Improvement & Support

• Support the implementation and improvement of financial management systems and internal controls.
• Maintain organized digital and hardcopy records for auditing and tracking purposes.
• Assist in the development of SOPs and financial templates for internal use.
  

Qualifications

• Financial Statements and Financial Reporting skills
• Analytical Skills
• Experience in Finance and SST
• Bachelor's degree in Finance, Accounting, Economics, or related field
• Strong attention to detail and organizational skills