Executive Assistant

Universal Robina Corporation; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

Universal Robina Corporation is seeking an Executive Assistant to support the CMO with administrative tasks, including managing schedules, facilitating communications, and maintaining confidentiality. The ideal candidate will have at least 5 years of experience and strong organizational skills, contributing to the efficiency and success of the executive's office.

Qualifications

• Minimum 5 years related experience.
• Proven experience as a Personal Assistant or Executive Assistant.
• Ability to maintain confidentiality.

Responsibilities

• Manage and organize the executive's calendar.
• Handle confidential information and maintain security of records.
• Plan and coordinate company events and meetings.

Skills

Organizational skills

Time-management skills

Communication

Interpersonal abilities

Discretion

Detail-oriented

Proactivity

Tools

MS Office

Job description

Grow Beyond UR Job with URC!

Universal Robina Corporation is looking for a Executive Assistant (Malaysia).

As an Executive Assistant, you will play a crucial role in supporting our executive. You will handle a wide range of administrative tasks, ensuring efficiency, organization, and confidentiality.

What are their Job Responsibilities:

• Manage and organize the executive's calendar, including scheduling appointments, meetings, and events. Coordinate travel arrangements, including booking flights, hotels, and transportation.
• Facilitate smooth communications between CMO and the organization and all external stakeholders.
• Handle confidential information and maintain the security of the executive's records and files.
• Gather, compile, verify and analyze information for the CMO to use in documents such as memos, letters and reports.
• Maintain the CMO’s office and accounting records; monitor, review, approves standard expenditures to ensure that the activities of the office are conducted within established budgets. Track and reconcile expenses, process reimbursements, and maintain financial records.
• Perform other administrative tasks using independent judgment and discretion. Prepare documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Plan, organize, and coordinate company events, meetings, and conferences. Assist in preparing meeting agendas, attend meetings to take notes, and follow up on action items.
• Ensure front office services is smooth and general office hygiene is well-maintained.

Qualifications Needed:

• Minimum 5 years related experience
• Proven experience as a Personal Assistant or Executive Assistant.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and other relevant software.
• Discretion and the ability to maintain confidentiality.
• Detail-oriented and proactive with a positive attitude.

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NOTE: Universal Robina Corporation does not collect fees throughout our recruitment process and does not collaborate with any travel agency or third party to provide accommodation or other services to job applicants. All URC recruitment processes happen in our respective offices or plants. Recruitment processes are only carried out by our Talent Acquisition teams with an official corporate email address.