Executive Administrator

Jobstreet Malaysia; Kuching; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player in telecommunications is seeking an Executive Administrator to provide vital support to C-level executives. This role involves managing complex calendars, preparing executive reports, and acting as a liaison between various stakeholders. The ideal candidate will have a strong background in business administration, exceptional communication skills, and the ability to thrive under pressure. Join a dynamic team where your contributions will directly impact the success of key projects and initiatives in a fast-paced environment. If you are organized, proactive, and ready to make a difference, this opportunity is for you.

Qualifications

• Proven experience supporting senior executives in a technical environment.
• Excellent written and verbal communication skills are essential.

Responsibilities

• Provide comprehensive administrative support to C-level executives.
• Manage complex calendars and coordinate travel arrangements.
• Prepare executive reports and presentations related to network operations.

Skills

Business Administration

Communications

Microsoft Office Suite

Time Management

Organizational Skills

Problem-Solving

Telecom Knowledge

Education

Diploma or Degree in Business Administration

Telecom Industry Knowledge

Job description

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Provide comprehensive administrative support to C-level executives or department heads in the telecom division.

Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international).

Prepare executive reports, presentations, and correspondence related to network operations, project milestones, and regulatory compliance.

Act as a liaison between executives, internal teams, and external stakeholders including vendors, government agencies, and clients.

Assist in the coordination of telecom project updates, board materials, and executive reviews.

Maintain confidentiality of sensitive business information, including project plans, contracts, and strategic initiatives.

Organize executive-level meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.

Monitor deadlines and deliverables for key projects and executive tasks.

Support office management functions, including telecom department budgeting, procurement coordination, and expense reporting.

Responsibilities:

• Provide comprehensive administrative support to C-level executives or department heads in the telecom division.

• Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international).

• Prepare executive reports, presentations, and correspondence related to network operations, project milestones, and regulatory compliance.

• Act as a liaison between executives, internal teams, and external stakeholders including vendors, government agencies, and clients.

• Assist in the coordination of telecom project updates, board materials, and executive reviews.

• Maintain confidentiality of sensitive business information, including project plans, contracts, and strategic initiatives.

• Organize executive-level meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.

• Monitor deadlines and deliverables for key projects and executive tasks.

• Support office management functions, including telecom department budgeting, procurement coordination, and expense reporting.

Skills & Qualifications:

• Diploma or Degree in Business Administration, Communications, or related field; telecom industry knowledge is a strong advantage.

• Proven experience supporting senior executives, preferably in a technical or telecommunications environment.

• Excellent written and verbal communication skills.

• High proficiency in Microsoft Office Suite and familiarity with industry-specific tools or systems.

• Strong time management, organizational, and problem-solving skills.

• Ability to handle high-pressure situations with discretion and professionalism.

• Knowledge of telecom terms, regulatory bodies, and project cycles (e.g., network rollout, infrastructure upgrades) is a plus.

• Minimum experience requirements at least 3 or 4 years and above

Work Environment:

• Office-based, with occasional virtual meetings or support for on-site telecom project activities.

• May require flexible hours to accommodate executive or project timelines.

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