Senior Human Resource & Admin Executive

North West Enterprise; Selangor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading company in Malaysia is seeking a Human Resources and Administration Executive to manage recruitment, payroll, and compliance. The ideal candidate will have a strong background in HR practices and excellent communication skills in Mandarin, English, and Bahasa Malaysia. This role requires a proactive individual with a minimum of 5 years of relevant experience, capable of handling multiple tasks and ensuring adherence to legal requirements.

Qualifications

• Minimum 5 years of experience in HR and office administration roles.
• Strong knowledge of labour laws and HR best practices.

Responsibilities

• Implement and oversee the full recruitment cycle.
• Oversee payroll functions and attendance tracking.
• Ensure compliance with employment laws and regulations.

Skills

Communication

Organizational Skills

Time Management

Education

Bachelor's degree in Human Resources

Bachelor's degree in Business Administration

Tools

HR 2000

Job description

The job description provides a comprehensive overview of the responsibilities and qualifications for the Human Resources and Administration Executive role. However, it contains some irrelevant sections, such as company history and promotional content, which should be removed to focus on the job details. Additionally, the formatting can be improved for clarity and readability by properly structuring the sections with appropriate HTML tags. Here's a refined version:

Job Responsibilities

1. Recruitment & Employee Lifecycle Management

• Implement and oversee the full recruitment cycle, including job postings, candidate sourcing, pre-screening, and interview coordination.
• Monitor and assist newly hired employees with probation reviews and evaluations.
• Manage employee confirmation, termination, and contract renewals.
• Handle disciplinary matters, staff counseling, grievance management, and employee relations in compliance with Malaysian Labour Law.

Payroll & Attendance Management

• Oversee payroll functions, including attendance tracking, leave management, and payroll processing for office and foreign workers.
• Ensure accurate processing of allowances, overtime claims, and SOCSO contributions for foreign workers.
• Manage foreign worker-related matters such as FOMEMA medical check-ups, permit renewals, and hostel arrangements.
• Liaise with relevant regulatory bodies to ensure compliance with legal requirements.

Training & Development

• Identify training needs and coordinate employee learning and development programs.

Compliance & Governance

• Ensure company adherence to employment laws, immigration regulations, and internal policies.
• Track regulatory changes and implement necessary policy or process updates.

HR Administration & Reporting

• Maintain and update employee records, including personal information and HR documentation.
• Prepare HR-related reports with accuracy and timeliness.
• Assist in internal and external audits related to HR functions.

Office Administration

• Oversee office operations, including utility payments and procurement of office supplies.
• Support ad-hoc HR and administrative tasks as required.
• Undertake any ad-hoc tasks/projects related to HR and administration as needed.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR and office administration roles (minimum 5 years).
• Strong knowledge of labour laws and HR best practices.
• Proficiency in HR software HR 2000.
• Excellent verbal and written communication skills in Mandarin, English, and Bahasa Malaysia.
• Preferably Mandarin-speaking to communicate effectively with Mandarin-speaking clients.
• Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Ability to interact professionally with all levels of staff and external contacts.
• High accuracy and attention to detail in all tasks.

Additional Information

Applicants will be asked about their years of experience as a Human Resources and Administration Executive during the application process.