Admin Assistant

SKY ADEN SDN BHD; Penang; On-site; MYR 25,000 - 35,000; Full time

Job summary

A leading logistics company in Penang is seeking a detail-oriented individual for daily billing operations and shipping coordination. The role involves managing delivery orders, coordinating with the warehouse, and ensuring compliance with regulations. Ideal candidates should possess a secondary school diploma and have proficiency in Microsoft Office, especially Excel. Experience in logistics or fleet management is preferred.

Qualifications

• Candidates with experience in logistics, shipping administration, or fleet management will be given preference.

Responsibilities

• Daily Billing Operations including issuing delivery orders and invoices.
• Coordinate with the warehouse for shipping and delivery.
• Monitor vehicle insurance and maintenance records.

Skills

Communication

Coordination

Detail-oriented

Education

Secondary school diploma

Tools

Microsoft Office

Job description

Job Responsibilities

• Daily Billing Operations
• Accurately issue delivery orders, sales invoices, and invoices based on customer orders
• Check customer information, product quantities, and prices to ensure accuracy
• Shipping Coordination
• Coordinate with the warehouse to schedule shipping, loading, and delivery
• Follow up on logistics arrangements to ensure timely delivery
• Update and maintain shipping records
• Truck and Driver Management
• Schedule regular truck inspections and assessments to ensure vehicles are in good and safe condition
• Monitor vehicle insurance, road tax, and maintenance records
• Assist in ensuring drivers operate safely and in compliance with regulations
• Customer Communication
• Respond to customer inquiries about orders and deliveries
• Provide necessary delivery information and follow up on document acknowledgments
• Document and System Management
• Organize and file documents related to deliveries, billing, and customer information
• Assist with data entry and updates in the system to ensure accuracy
• Other Administrative Tasks
• Assist with ad hoc tasks related to shipping and orders
• Support other administrative needs of the team
  
  
  

Job Requirements

• Secondary school diploma or above, with basic clerical and computer skills
• Proficient in Microsoft Office (especially Excel); knowledge of basic accounting or shipping systems is a plus
• Detail-oriented, responsible, and capable of handling daily tasks independently
• Good communication and coordination skills with a team-oriented mindset
• Candidates with experience in logistics, shipping administration, or fleet management will be given preference
  
  
  

Interested candidates please submit your application through Jobstore