Purchasing cum Admin Executive

Jobstreet Malaysia; Kulim; On-site; MYR 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administration Executive to manage purchasing and inventory tasks. This role involves negotiating with suppliers, maintaining accurate stock records, and ensuring timely updates in the inventory system. The ideal candidate will possess strong organizational and communication skills, along with proficiency in Microsoft Office, particularly Excel. Join a dynamic team where your contributions will directly impact operational efficiency and supplier relationships. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you.

Qualifications

• 1-3 years of experience in purchasing and inventory roles.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Source and negotiate with suppliers for pricing and delivery.
• Maintain supplier database and monitor stock levels.

Skills

Microsoft Excel

Negotiation Skills

Organizational Skills

Communication Skills

Inventory Management

Education

Diploma in Business Administration

Degree in Supply Chain

Tools

Inventory Software

Microsoft Office

Job description

Add expected salary to your profile for insights.

Source and negotiate with suppliers for competitive pricing and timely delivery.

Issue and monitor Purchase Orders (PO), Delivery Orders (DO), and Invoices.

Maintain and update supplier database, product pricing, and purchase records.

Liaise with internal departments to determine purchasing needs and inventory levels.

Evaluate supplier performance and ensure quality and service standards are met.

Perform general administrative duties such as filing, data entry, and documentation.

Manage office supplies, equipment maintenance, and service agreements.

Support HR, Finance, or Management with administrative coordination when required.

Maintain accurate stock records and ensure timely updates in the inventory system.

Monitor stock levels and coordinate reordering to avoid shortages or overstocking.

Conduct periodic stock takes and investigate discrepancies.

Prepare inventory-related reports such as stock aging and usage trends.

Requirements:

• Diploma/Degree in Business Administration, Supply Chain, or related field.
• At least 1–3 years of relevant experience in purchasing, admin, and inventory roles.
• Proficient in Microsoft Office (especially Excel) and inventory software/systems.
• Good communication, negotiation, and organizational skills.
• Able to multitask, work independently, and manage time efficiently.

Additional Questions:

• How do your skills match this job?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• Which of the following Microsoft Office products are you experienced with?
• Do you have previous invoicing experience?
• Do you have data entry experience?

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