Office Admin/Assistant

Agensi Pekerjaan HR2O Asia; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

An established international organization is seeking a dedicated Office Admin/Assistant to support various teams including HR, Admin, and Finance. This role is essential for maintaining smooth office operations, managing staff travel, and assisting with financial tasks. The ideal candidate will have a minimum of STPM/A Level or Diploma, along with over a year of clerical experience. Strong communication skills and proficiency in Microsoft Office are crucial. Join this dynamic team and enjoy opportunities for career growth and a performance-based bonus in a supportive work environment.

Benefits

Permanent employment

Performance-based annual bonus

Company mobile phone

Company laptop

Career growth opportunities

Qualifications

• Minimum STPM/'A' Level or Diploma qualification.
• 1+ year experience in clerical/administrative roles.

Responsibilities

• Manage staff visas, travel arrangements, and claims.
• Handle receptionist duties and manage office supplies.
• Assist with billing entries and data entry.

Skills

Microsoft Office

Communication Skills

Problem-Solving

Clerical Skills

Education

STPM/A Level or Diploma

Job description

About the Role

We are seeking for an Office Admin/Assistant to support the daily operations of a growing international organization. This position plays a critical role in ensuring smooth office functions, supporting HR, Admin, Finance, and Management teams.

Key Responsibilities

HR Support

• Manage staff visas, travel arrangements, claims, leave records, and insurance coverage.

Administrative Support

• Handle receptionist duties, scheduling, and visitor support.

• Manage office supplies, utilities, mail, deliveries, and parking.

• Renew company licenses and insurance.

Finance Support

• Manage bank-related matters, petty cash, internet banking transactions, and cheque preparation.

• Assist with cash flow reporting.

Accounts Support

• Assist with billing entries, data entry, vouchers issuance, and document filing.

Operations Support

• Arrange staff travel (onshore/offshore), medical check-ups, certifications, and visas.

• Coordinate with suppliers, freight partners, and clients.

• Follow up on payments from clients and to suppliers.

• Assist in preparing proposals and quotations.

Management Support

• Prepare and issue internal documents and memorandums.

• Assist management with travel arrangements and claims.

• Handle ad-hoc tasks and special assignments.

Ideal Candidate Profile

Requirements:

• Minimum STPM/'A' Level or Diploma qualification.

• 1+ year experience in clerical/administrative roles.

• Proficient in English and Bahasa Malaysia.

• Skilled in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Soft Skills:

• Strong communication skills (written and verbal).

• Able to work independently and under pressure.

• Proactive, problem-solving mindset.

• Organized, responsible, and deadline-oriented.

Nice-to-Haves:

• Ability to handle a fast-paced environment.

• Willingness to learn and grow; opportunity to evolve into an Office Manager role.

What's Offered

• Permanent employment.

• Performance-based annual bonus.

• Company mobile phone and laptop.

• Career growth opportunities with potential expanded responsibilities.