Procurement Executive/Assistant

EMT Systems; Selangor; On-site; MYR 30,000 - 40,000; Full time

Job summary

A leading company in Selangor is seeking a Procurement Specialist to manage purchasing and inventory processes. The ideal candidate will have a degree in Business Administration or related fields and possess strong communication skills. Responsibilities include preparing purchase orders, monitoring stock levels, and ensuring compliance with company policies. Fresh graduates are welcome to apply for junior roles.

Qualifications

• 1-2 years of experience in procurement or related administrative role preferred.
• Fresh graduates may be considered for junior roles.

Responsibilities

• Prepare and process purchase orders in accordance with company policies.
• Monitor stock levels and reorder supplies when necessary.
• Maintain accurate procurement records, including POs and invoices.

Skills

Communication

Interpersonal Skills

Market Research

Education

Diploma in Business Administration

Bachelor's degree in Supply Chain Management

Job description

The provided job description contains valuable information but needs better organization, consistent formatting, and removal of irrelevant or repetitive content. Here's a refined version:

Job Responsibilities

1. Procurement and Purchasing

• Prepare and process purchase orders (PO) in accordance with company policies.
• Track order confirmations, deliveries, and payments.
• Communicate with suppliers to obtain quotations, negotiate prices, and ensure timely delivery.
• Maintain a database of approved vendors and supplier information.

Inventory and Stock Monitoring

• Monitor stock levels and reorder supplies when necessary.
• Coordinate with inventory or warehouse teams to ensure accurate stock records.

Documentation and Record-Keeping

• Maintain accurate procurement records, including POs, invoices, and delivery receipts.
• Assist in preparing procurement reports and analysis.

Compliance and Quality Assurance

• Ensure purchases comply with company policies and budget constraints.
• Assist in ensuring that procured goods meet quality standards.

Administrative Support

• Schedule meetings with vendors and internal teams.
• Provide general administrative support to the procurement team.

Market Research

• Conduct basic market research to support sourcing and procurement decisions.
• Stay informed about pricing trends and new products.

Requirements

• Diploma or Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• 1–2 years of experience in procurement, purchasing, or a related administrative role preferred.
• Fresh graduates may be considered for junior roles.
• Good interpersonal and communication skills.
• Fluent in Mandarin, English, and Bahasa Malaysia (both spoken and written).
• Possess own vehicle and willing to travel frequently.
• Able to start work immediately at the Selangor Office.