Assistant Manager, Property & Facilities

Federal Auto Holdings Berhad; Selangor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading company in Malaysia is seeking an Assistant Manager for Property & Facilities to ensure efficient management of properties. The role involves overseeing operations, ensuring compliance with safety regulations, and managing budgets. Ideal candidates will have a diploma in a related field and at least 5 years of experience in facilities management.

Qualifications

• Minimum 5 years of experience in facilities or building management.
• Solid knowledge of mechanical and electrical systems.

Responsibilities

• Oversee day-to-day operations of office environment and showrooms.
• Conduct facility audits and ensure compliance with safety regulations.

Skills

Problem Solving

Attention to Detail

Communication

Education

Diploma in Building Maintenance

Certificate in Electrical Engineering

Tools

Microsoft Office

Property Management Software

Job description

Assistant Manager, Property & Facilities

We are currently looking for a proactive and experienced Assistant Manager to join our team and support the efficient management of our properties and facilities.

In this role, you will be responsible for planning, overseeing, and executing facility operations and property management initiatives. You will play a vital role in ensuring workplace safety, maintaining regulatory compliance, and supporting the overall upkeep and functionality of the company’s infrastructure and support services.

Responsibilities:

1. Oversee the day-to-day operations of the office environment and showrooms including facilities, security, housekeeping, and maintenance.
2. Plan, supervise, and manage preventive and corrective maintenance for all mechanical and electrical systems (e.g., lift systems, HVAC, water pumps, fire protection systems).
3. Conduct facility audits, inspections, and workplace accident investigations; prepare and submit incident reports as required.
4. Conduct regular inspections to ensure the building's Fire Protection Systems, including fire alarms, sprinklers, and hose reel systems, are well-maintained.
5. Liaise with vendors, service providers, contractors, and government authorities for building services and statutory compliance.
6. Ensure full compliance with building safety regulations, fire codes, and relevant Malaysian laws.
7. Support in tendering and contract evaluation for facilities-related services (e.g., cleaning, maintenance, security).
8. Assist in sustainability initiatives (e.g., energy-saving programs, waste reduction efforts).
9. Coordinate internal and external audits related to building/showroom compliance, safety, or principle standards.
10. Maintain an asset register for all equipment and facilities-related infrastructure, ensuring lifecycle tracking and planned replacement.
11. Ensure readiness for emergency situations by coordinating fire drills, updating evacuation plans, and managing emergency response equipment.
12. Manage and supervise the in-house technician and outsourced service providers.
13. Prepare and monitor operational budgets, maintenance expenditures, and cost-saving initiatives.
14. Handle feedback, complaints, and service requests professionally.
15. Conduct regular inspections to ensure the property is well-maintained and initiate improvement plans where necessary.
16. Regular inspection of scheduled waste management and updating the e-SWIS system.
17. Maintain documentation such as building inspection reports, vendor service logs, and monthly maintenance records.
18. Review and summarize quotations for internal approval, and collaborate with the finance team for PO issuance.
19. Verify and acknowledge vendor service reports and invoices prior to payment processing.
20. Be on standby to attend to emergency breakdowns or critical issues outside of normal office hours, as needed.
21. Perform other duties as assigned by the superior.

Requirements:

1. Minimum Diploma/Certificate in Building Maintenance, Electrical, Mechanical Engineering, or related technical field. Candidates with Certified electrical competent person / chargeman A4 / A1 with Suruhanjaya Tenaga (ST) will be an added advantage.
2. Minimum 5 years of experience in facilities or building management, preferably in high-rise buildings.
3. Solid knowledge of mechanical and electrical systems and regulatory compliance (e.g., BOMBA, DOE, DOSH, Suruhanjaya Tenaga).
4. Well-versed with building Fire Protection Systems, including fire alarms, sprinklers, and hose reel systems.
5. Excellent problem-solving skills, attention to detail, and ability to prioritize tasks.
6. Able to manage budgets, contractors, and communicate with residents and stakeholders professionally.
7. Proficient in Microsoft Office and property management software is an added advantage.
8. Good computer literacy to manage maintenance records, reports, and work order tracking systems.
9. Excellent verbal and written communication skills in both English and Bahasa Malaysia.