Export Admin Coordinator/ Executive

Torto Food Industries (M) Sdn Bhd; Seberang Perai; On-site; MYR 24,000 - 36,000; Full time

Job summary

A leading company in the food industry is seeking an Administration Coordinator to manage orders, prepare reports, and handle administrative tasks. The role requires proficiency in English, Mandarin, and Bahasa Malaysia, with fresh graduates encouraged to apply. Join a dynamic team to ensure compliance with regulations and support export activities.

Qualifications

• Proficiency in English, Mandarin, and Bahasa Malaysia required.
• Fresh graduates encouraged to apply.

Responsibilities

• Receiving orders and ensuring smooth processing.
• Preparing and submitting sales reports and forecasts.
• Handling administrative tasks for the Export Sales Department.

Skills

English

Mandarin

Bahasa Malaysia

Education

SPM

Diploma in a related field

Job description

Receiving orders from Sales - upload sales using the provided Google link.

Work closely with the Planner to determine the ETA based on the timeline.

Ensure smooth loading and processing of orders.

Follow up on payments to ensure timely collection.

Prepare and submit monthly forecast orders to the Accounts department.

Prepare and submit weekly ETD sales reports to the Accounts department and Director.

Prepare and submit weekly sales collection reports to the Accounts department.

Follow up closely on submission deadlines and pre-exhibition arrangements.

Handle administrative tasks for the Export Sales Department, including filing and documentation.

Ensure compliance with import regulations, manage documentation, and facilitate customs clearance for smooth inbound logistics.

Coordinate sample room activities and customer visit arrangements, including sample preparation and refreshments.

Perform any ad hoc tasks assigned by superiors or management.

Requirements:

• Candidate must possess SPM or Diploma in a related field.
• Proficiency in English, Mandarin, and Bahasa Malaysia, both spoken and written. Mandarin proficiency is preferred for effective communication with Mandarin-speaking clients.
• Fresh graduates are encouraged to apply.
• No age limitation.

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Your application will include the following questions:

• Are you willing to undergo a pre-employment background check?
• How many years of experience do you have as an administration coordinator?

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