Asssitant Purchasing Manager

PAUL Bakery Malaysia; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading company in the F&B sector is seeking an Assistant Purchasing Manager to oversee procurement operations. The role involves sourcing quality food products, managing supplier relationships, and coordinating logistics to ensure compliance with Malaysian regulations. Ideal candidates will have a strong background in purchasing, excellent negotiation skills, and familiarity with importation processes.

Benefits

Medical + Hospitalization

Miscellaneous allowance

Education support

Training & Developments

Dental + Health Care

Staff Parking

Meal + Uniform + Transport + Telephone Allowance

Qualifications

• Minimum 5 years of experience in F&B purchasing.
• Good knowledge of Malaysia's import regulations.

Responsibilities

• Lead the full procurement process: sourcing, obtaining quotations, negotiating.
• Monitor supplier performance and maintain strong relationships.
• Coordinate importation processes and ensure compliance with regulations.

Skills

Negotiation

Communication

Organizational Skills

Education

Diploma or Degree in Supply Chain Management

Diploma or Degree in Business

Diploma or Degree in Logistics

Tools

MYOB

SQL

Microsoft Office

Job description

We are seeking a highly organized and proactive Assistant Purchasing Manager to support the procurement operations of our F&B business. This role will focus on sourcing quality food products, managing supplier relationships, handling purchase orders, and coordinating importation and shipment logistics to ensure timely delivery and compliance with Malaysian regulations.

Key Responsibilities:

1. Lead the full procurement process: sourcing, obtaining quotations, and negotiating with suppliers.

2. Negotiate pricing, terms, and delivery schedules to optimize cost efficiency and product quality.

3. Monitor supplier performance and maintain strong relationships to ensure consistent supply.

4. Conduct market analysis and stay up to date with trends in the F&B industry.

5. Ensure timely and accurate ordering based on inventory levels and forecasted demand.

6. Process and issue purchase requests and purchase orders accurately and on time.

7. Communicate with suppliers to follow up on orders, resolve delivery issues, and ensure smooth coordination.

8. Keep accurate records of purchases, pricing, suppliers, and delivery schedules.

9. Evaluate supplier performance and conduct regular assessments.

10. Work with the operation team to inspect incoming goods, verify quantities and quality, and report discrepancies.

11. Check supplier invoices against purchase orders and resolve any issues.

12. Liaise with the finance team to ensure timely and accurate payment processing.

13. Maintain organized documentation for all purchasing and invoice records.

14. Assist in reconciling invoice differences and support monthly reporting.

15. Support the Head of Department with documentation and administrative tasks.

16. Oversee outlet maintenance, equipment servicing, and pest control scheduling with relevant vendors.

17. Coordinate importation processes, including liaising with freight forwarders, customs, and relevant government agencies for smooth import processes.

18. Ensure all import documents (invoices, packing lists, COA, health certificates, etc.) are complete and compliant with Malaysian import regulations.

19. Track shipments and resolve any delivery or customs clearance issues.

20. Collaborate with the operations and warehouse teams to monitor stock levels and avoid overstock or stockouts.

21. Assist in cost analysis and contribute to cost-saving initiatives.

22. Perform other duties as assigned by management.

Requirements:

• Diploma or Degree in Supply Chain Management, Business, Logistics, or any related field.

• Minimum 5 years of experience in F&B purchasing, with exposure to importation processes.

• Good knowledge of Malaysia's import regulations, customs procedures, and Halal certification is an advantage.

• Proficiency in Microsoft Office and procurement systems (e.g., MYOB, SQL, etc.).

• Excellent negotiation, communication, and organizational skills.

• Fluent in English and Bahasa Malaysia.

• Ability to work in a fast-paced, detail-oriented environment.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? How many years' experience do you have as a Purchasing Manager? Which of the following languages are you fluent in? How many years' experience do you have in supply chain management (SCM)? Have you worked in a role where you were responsible for stock control?

In 2019 PAUL was celebrating its 130-year anniversary, arriving at this impressive milestone via five generations dedicated to creating great-tasting bread. It’s a remarkable story of one family whose belief in traditional, labor-intensive baking methods and insistence on top-quality ingredients have created the largest bakery in France today and taken the PAUL name to 46 other countries.

PAUL has always been a community bakery, bringing the authentic taste of real French baking to its local customers. Whether they meet at cafes to chat with friends over a coffee and a pastry or take food home to enjoy with friends, PAUL is dedicated to sharing its passion for food with customers all over.

In 2019 PAUL was celebrating its 130-year anniversary, arriving at this impressive milestone via five generations dedicated to creating great-tasting bread. It’s a remarkable story of one family whose belief in traditional, labor-intensive baking methods and insistence on top-quality ingredients have created the largest bakery in France today and taken the PAUL name to 46 other countries.

PAUL has always been a community bakery, bringing the authentic taste of real French baking to its local customers. Whether they meet at cafes to chat with friends over a coffee and a pastry or take food home to enjoy with friends, PAUL is dedicated to sharing its passion for food with customers all over.

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Perks and benefits Medical + Hospitalization Miscellaneous allowance Education support Training & Developments Dental + Health Care Staff Parking Meal + Uniform + Transport + Telephone Allowance

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