Secretarial

Big Pharmacy Healthcare Sdn Bhd; Shah Alam; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading company in healthcare is seeking a dedicated Personal Assistant to support the CEO. The role involves managing schedules, coordinating meetings, and handling correspondence. Candidates should have strong communication skills, a diploma in administration, and at least 4 years of relevant experience. Proficiency in English and Bahasa Malaysia is essential. This position requires discretion and the ability to manage confidential information effectively.

Qualifications

• Minimum 4 years of relevant work experience.
• Experience in dealing with government authorities is preferred.

Responsibilities

• Provide comprehensive secretarial support to the CEO.
• Coordinate travel arrangements and manage requests effectively.
• Prepare meeting documents and facilitate communication.

Skills

Communication

Time Management

Interpersonal Skills

Confidentiality

Education

Diploma in Studies/Administration/Management

Tools

Microsoft Office

Google Applications

Job description

Provide comprehensive secretarial support to the Chief Executive Officer (CEO) by managing the schedule, coordinating meetings, and handling correspondence. This includes organizing and prioritizing appointments, preparing agendas, taking minutes during meetings, and ensuring timely follow-up on action items.

Handle sensitive and confidential information with the utmost discretion and professionalism, maintaining a high level of confidentiality in all communications and interactions with management, staff, and external parties.

Prepare meeting documents, generate minutes of meetings, and circular resolutions in a timely manner.

Assist in preparing reports and presentations, maintain confidential files, and facilitate communication between the CEO and other departments and external stakeholders.

Act as the primary contact for internal and external inquiries, managing requests effectively.

Coordinate travel arrangements, accommodations, and itineraries for the CEO.

Support the CEO in various administrative tasks to enhance productivity and assist in risk-related initiatives within the organization.

Participate in day-to-day operations in the CEO's office.

Job Specifications

Candidates should possess at least a Diploma, Advanced/Higher/Graduate Diploma in Studies/Administration/Management, Secretarial, or equivalent.

Minimum 4 years of relevant work experience.

Experience in dealing with government authorities is preferred.

Proficient in English and Bahasa Malaysia, both written and spoken.

Good understanding of office management systems and applications.

Exceptional planning and time management skills.

Excellent verbal and written communication skills.

Ability to handle confidential information discreetly.

Good interpersonal skills and a pleasant disposition to interact effectively at all levels.

Able to work independently with minimal supervision.

Integrity and ability to maintain confidentiality.

Familiar with Google and Microsoft Office applications, especially Word, Excel, and PowerPoint.

Must have own transportation and a valid driving license.

Willing to travel or relocate from Caring HQ PJ51A to new HQ at Bukit Raja 2 by mid-year.

Interested candidates are encouraged to apply by submitting their application to [e-mail].