Administrative Assistant

Tricor Group; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in electronic manufacturing is seeking a detail-oriented Administrative Assistant to support daily operations. The role involves organizing documents, facilitating communication between teams, and assisting with operational tasks. Proficiency in Chinese is essential for effective stakeholder engagement.

Qualifications

• 1-2 years in administration, preferably in manufacturing.
• Fluent in Chinese (spoken/written) and proficient in English.
• Basic knowledge of ERP systems or manufacturing processes is a plus.

Responsibilities

• Organize and maintain physical and digital documents.
• Act as a liaison between Malaysian teams and factory staff.
• Assist in procurement and inventory tracking.

Skills

Organizational Skills

Interpersonal Skills

Multitasking

Education

Diploma or above in Business Administration

Tools

MS Office

Job description

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support our daily operations in a fast-paced electronic manufacturing environment. The ideal candidate will handle administrative tasks, facilitate smooth communication between Malaysian and factory teams, and ensure efficient office coordination. Proficiency in Chinese (Mandarin/Cantonese) is required to liaise with stakeholders effectively.

Key Responsibilities

Administrative Support

• Organize and maintain physical and digital documents, including reports, invoices, and contracts.
• Schedule and coordinate meetings, appointments, and travel arrangements for management.
• Prepare meeting agendas, take minutes, and follow up on action items.

Communication & Coordination

• Act as a liaison between Malaysian teams and factory staff to ensure smooth workflow and collaboration.
• Assist in translating documents or communications (Chinese-English) when necessary.
• Handle phone calls, emails, and internal inquiries professionally.

Operational Assistance

• Assist in procurement, inventory tracking, and office supply management.
• Support HR with basic onboarding tasks for new hires (e.g., preparing workstations, documentation).
• Follow standard operating procedures (SOPs) and comply with company policies.

Additional Duties

• Assist in ad-hoc projects, event planning, or logistics coordination as needed.
• Maintain confidentiality and discretion in handling sensitive information.

Requirements

• Education: Diploma or above in Business Administration, Secretarial Studies, or related field.
• Experience: 1–2 years in administration, preferably in manufacturing or related industries.
• Language: Fluent in Chinese (spoken/written) and proficient in English.
• Skills:
• Proficient in MS Office (Word, Excel, PowerPoint).
• Organized, adaptable, and able to multitask in a dynamic environment.
• Strong interpersonal skills for cross-team collaboration.
• Nice to Have: Basic knowledge of ERP systems or manufacturing processes.