Executive Administrative Assistant

Bitget; Penang; On-site; MYR 30,000 - 50,000; Part time

Job summary

An innovative firm is seeking a detail-oriented Administrative Support Specialist to enhance operational efficiency. This role involves managing administrative tasks, coordinating logistics, and supporting data reporting. Ideal for candidates looking to gain hands-on experience, with potential for a full-time position after graduation. Join a collaborative environment where your contributions will help optimize workflows and improve service delivery. If you are proactive and eager to learn in a fast-paced setting, this opportunity is perfect for you!

Qualifications

• Diploma or above in Business Administration, Operations, or Logistics.
• Previous experience in administrative or operational support preferred.

Responsibilities

• Handle general administrative tasks and coordinate with departments.
• Manage delivery and tracking of company-issued cards efficiently.

Skills

Microsoft Office (Excel, Word)

Organizational Skills

Interpersonal Skills

Communication Skills

Education

Diploma in Business Administration

Diploma in Operations

Diploma in Logistics

Job description

Job Responsibilities:

1. Administrative Support & Coordination

• Handle general administrative tasks such as document management, scheduling, and organizing meetings.
• Coordinate with multiple departments to support daily business operations smoothly.

1. Logistics & Card Handling

• Manage the delivery and tracking of company-issued cards, ensuring accurate and timely dispatch.
• Resolve any logistics issues and follow up on delivery status to ensure efficiency.

1. Data & Reporting

• Assist in compiling daily data and preparing regular operational reports.
• Provide insights and suggestions for process improvements based on reporting data.

1. Cross-functional Collaboration

• Work closely with the operations and admin teams to support workflow optimization.
• Attend team meetings and contribute feedback to improve service delivery.

Job Requirements:

• Diploma or above in Business Administration, Operations, Logistics, or related fields.
• Previous experience in administrative or operational support is preferred.
• Strong interpersonal and communication skills; ability to work effectively across teams.

Skills Required:

• Proficient in Microsoft Office tools, especially Excel and Word.
• Excellent organizational skills with the ability to multitask and prioritize tasks under pressure.

Language Requirements:

• Must be fluent in both Mandarin Chinese and English (spoken and written).

Personal Qualities:

• Detail-oriented, responsible, and committed to delivering quality work.
• Collaborative and open-minded, with a proactive approach to continuous improvement.
• Willingness to learn and adapt in a fast-paced work environment.

Additional Information:

• Open to part-time candidates: Ideal for university students seeking hands-on experience.
• Full-time opportunity after graduation: There is a chance for graduates to transition into a full-time position upon completion of their studies.