HR & Admin Officer

Cotecna Inspection; Selangor; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading company in Selangor is seeking an HR Assistant to support human resource management and contribute to employee goals. The role involves posting job ads, coordinating interviews, maintaining employee records, and supporting the HR team with various tasks. Ideal candidates will have a positive attitude, relevant qualifications, and experience in HR functions.

Qualifications

• 2-3 years of experience in an HR and administrative role.
• Basic knowledge of key HR functions like recruitment and training.

Responsibilities

• Assist in posting job advertisements and scheduling interviews.
• Prepare onboarding materials and coordinate orientation sessions.
• Maintain accurate employee records and ensure compliance.

Skills

Communication

Organizational Skills

Interpersonal Skills

Education

Diploma or Bachelor’s Degree in Human Resources

Business Administration

Tools

Microsoft Office Suite

Job description

Provide support to human resource management, programs and services that contribute to company and employee goals

Main Accountabilities

• Assist in posting job advertisements and schedule interviews and follow up with candidates.
• Prepare onboarding materials and coordinate orientation sessions for new hires.
• Apply grant and claim from HRDCorp for training class, either in-house or external class, co-ordinates with training provider.
• Maintain up-to-date, accurate employee records, including personal data, attendance, leave requests, and other HR-related documentation.
• Ensure proper filing and organization of confidential employee information in compliance with company policies and statutory requirements.
• Handle incoming and outgoing correspondence, maintain, and update administrative records, such as business licenses and group insurance.
• Schedule meetings and prepare meeting rooms.
• Prepare performance assessments for staff due for confirmation.
• Oversee the coordination of annual performance reviews.
• Support the HR team with ad-hoc projects and tasks when needed.
  
  

Qualifications, Experience and Technical Skill

• A positive, proactive attitude with a genuine willingness to learn and grow in HR.
• Minimum Diploma or bachelor’s degree in human resources, Business Administration, or a related field.
• 2-3 years of experience in an HR and administrative role.
• Basic knowledge of key HR functions, such as recruitment, training and employee relations.
• Strong organizational skills with keen attention to detail.
• Excellent communication and interpersonal skills with the ability to work effectively with employees at all levels.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Outlook.
• Discretion with personal and confidential information.