Engineering / General Clerk X 2

SHB MALAYSIA AUTOMOTIVE APPLIANCE SDN. BHD.; Kulai; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading company in the automotive appliance sector is seeking an Administrative Support professional for their engineering department. The role involves providing essential administrative assistance, maintaining engineering documents, and ensuring efficient departmental operations. Ideal candidates will have a diploma or degree, strong organizational skills, and proficiency in Microsoft Office. This position offers an opportunity to contribute to the engineering team's success while working in a dynamic environment.

Qualifications

• Previous clerical or administrative experience in a manufacturing or technical environment is advantageous.
• Detail-oriented with the ability to handle multiple tasks.

Responsibilities

• Provide administrative support to the engineering department.
• Maintain and organize engineering documents.
• Track project timelines and deliverables.

Skills

Organizational Skills

Time Management

Communication

Education

Diploma or Degree in Administration or Engineering Support

Tools

Microsoft Office

Job description

Assessment of the Job Description

The provided job description covers essential responsibilities and requirements for an administrative support role in an engineering department. It is fairly comprehensive, including tasks, skills, and qualifications. However, the formatting can be improved for better clarity and readability by organizing repetitive information, removing redundant sections, and ensuring consistent use of HTML tags. The content relevancy is maintained, but the inclusion of some unrelated sections, like the application questions, should be removed or separated from the main job description to focus solely on the role itself.

Below is a refined version that enhances readability and focuses on the core job details:

Refined Job Description

Responsibilities:

1. Provide administrative support to the engineering department, including filing, typing, printing, and scheduling.
2. Maintain and organize engineering documents such as technical drawings, specifications, reports, and test records.
3. Assist in preparing and updating standard operating procedures (SOPs), work instructions, and project reports.
4. Track project timelines, deliverables, and engineering change notices (ECN).
5. Accurately input data into spreadsheets, ERP systems, or other internal platforms.
6. Coordinate internal communication between engineers, production, and other departments.
7. Support document translation between English and Chinese, if applicable.
8. Perform general office duties to ensure efficient departmental operations.

Requirements:

• Minimum Diploma, Degree, or equivalent; preferably in administration, engineering support, or related field.
• Previous clerical or administrative experience in a manufacturing or technical environment is advantageous.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good organizational and time management skills.
• Detail-oriented with the ability to handle multiple tasks.
• Basic understanding of engineering terms and drawings is a plus.
• Ability to communicate effectively in Chinese, both written and spoken, is highly beneficial.

Additional Skills:

• Strong communication and interpersonal skills.
• Ability to work independently with minimal supervision.