Company Secretarial Executive / Assistant

NCT Group of Companies; Subang Jaya; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading company in Subang Jaya is seeking a Company Secretarial Executive/Assistant to manage board meetings, prepare corporate documents, and ensure compliance with statutory requirements. The ideal candidate should have a degree in Corporate Administration and at least one year of relevant experience. Strong communication skills and proficiency in Microsoft Office are essential for success in this fast-paced environment.

Qualifications

• At least 1 year of working experience in the Company Secretarial field.
• Knowledge of Companies Act 2016 and company secretarial practice.

Responsibilities

• Assist in organizing and coordinating Board Meetings.
• Prepare incorporation documents for new companies.
• Maintain statutory books and records.

Skills

Communication

Interpersonal Skills

Initiative

Multi-tasking

Education

Professional Certificate

Bachelor's Degree

Post Graduate Diploma

Professional Degree in Corporate Administration

Tools

Microsoft Office

Job description

Company Secretarial Executive / Assistant

Assist in organizing and coordinating Board Meetings, including booking venues, preparing reports and documents, producing minutes, preparing agendas and board resolutions, and circulating board papers.

Prepare incorporation documents for new companies.

Ensure timely preparation of resolutions, minutes of meetings, and other corporate secretarial documents.

Update and maintain secretarial records to comply with statutory requirements.

Maintain statutory books, administrative records, and update registers of members, directors, secretaries, charges, transfers, substantial shareholders, and beneficial owners.

Liaise with external regulators and advisers, such as bankers, lawyers, and auditors, for the statutory audit of the Company Secretarial records.

Handle ad-hoc assignments, corporate or restructuring exercises.

Assist in various corporate exercises by providing accurate information or documents to advisers and solicitors.

Perform any other duties as instructed by superiors and management from time to time.

Job Requirements:

• A Professional Certificate / Bachelor's Degree / Post Graduate Diploma / Professional Degree in Corporate Administration or finalist / currently pursuing ICSA or MAICSA programme.
• Knowledge of Companies Act 2016 and company secretarial practice.
• Familiar with MyCoId, MBRS, E-stamp & e-Bos.
• At least 1 year of working experience in the Company Secretarial field.
• ICSA graduates or ICSA finalists.
• Ability to work under pressure, meet deadlines, demonstrate initiative, work independently, and possess excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• Strong sense of responsibility, job ownership, commitment, and ability to multi-task in a fast-paced environment.