Personal Assistant of Group CFO | Kelana Jaya

Hunters International Sdn Bhd; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Malaysia is seeking a highly organized and discreet individual to provide comprehensive secretarial and administrative support to the Group CFO. The role involves managing the CFO's calendar, travel arrangements, and correspondence while ensuring confidentiality and professionalism in all interactions.

Qualifications

• Good written and spoken English is a must.
• Ability to read and write in Chinese is required.

Responsibilities

• Schedule and manage the Group CFO's calendar.
• Plan and manage complex travel and accommodation arrangements.
• Coordinate, plan, and organize meetings.

Skills

Communication

Organizational

Confidentiality

Education

Diploma/Degree in Business

Diploma/Degree in Finance

Diploma/Degree in Secretarial

Job description

Job Description and Objectives:

Serving as the primary liaison for the Group CFO with both internal and external stakeholder,handle the management of the Group CFO's diary, including scheduling meetings andappointments. Responsible for developing efficient documentation and filing systems.

This role involves providing high-level confidential support to the Group CFO throughcomprehensive secretarial and administrative services. To Ensure that planning andadministrative systems are effectively implemented and maintained. This position reportsdirectly to the Group CFO.

Key Responsibilities

• Schedule and manage the Group CFO's calendar, proactively arranging important meetings with internal and external individuals, and maintaining an organized office environment.
• Plan and manage complex travel and accommodation arrangements for Group CFO & Senior Management.
• Track submission deadlines for HOD reports and follow up with respective HODs to ensure timely submissions.
• Proofread, answer, and compose routine correspondence, both handwritten and electronic, prepare selective summaries, and manage follow-up actions for the Group CFO.
• Support and coordinate Board/EXCO and other meetings organized by the Group CFO's office, including teleconference arrangements and minute-taking as required.
• Coordinate, plan, and organize meetings ranging from small to large scale.
• Perform general clerical duties including transcribing dictation, scanning, copying, faxing, filing, and data entry. Collect and open mail, and forward correspondence to the appropriate HOD/staff for action.
• Manage, follow up, renew, and safeguard documents and agreements in both hardcopy and digital formats.
• Undertake special assignments and projects on a wide variety of issues as requested by the Group CFO.
• Contribute to the excellent reputation of the Group CFO's office through professional, friendly, and respectful interactions both internally and externally.
• Perform other duties as required and/or assigned.

Job Requirements:

• Diploma/Degree in Business, Finance, Secretarial or any equivalent.
• Good written and spoken in English is a must.
• Ability to read and write in Chinese is required for liaison with our China subsidiaries.
• Good interpersonal and communication skill, able to work in a fast-paces environment, process strong organizational and time management skills, driving tasks to completion.
• Exercise good judgements in managing priorities, response to inquiries and workflow.
• Discretion and confidentiality.

Remuneration

RM 8,000 - RM 9,000

Consultant in Charge

Angel Chok | 014 612 6048 | [e-mail]