Personal Assistant to GM

Hirehub Management Sdn. Bhd.; Kulai; On-site; MYR 20,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Personal Assistant to support the General Manager. This role involves managing schedules, coordinating meetings, and facilitating communication across various stakeholders. The ideal candidate will be fluent in Bahasa Malaysia, English, and Chinese, showcasing exceptional organizational and time-management skills. Join a supportive work environment that values discretion and offers opportunities for professional growth. If you thrive in a dynamic setting and are passionate about providing administrative support, this position is perfect for you.

Benefits

Supportive Work Environment

Amenities

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant is preferable.
• Fluent in Bahasa Malaysia, English, and Chinese (both written and spoken).

Responsibilities

• Manage GM's schedule, arrange meetings, and coordinate travel itineraries.
• Handle emails and correspondence in multiple languages.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Communication Skills

Fluency in Bahasa Malaysia

Fluency in English

Fluency in Chinese

Education

Diploma in Business Administration

Diploma in Secretarial Studies

Tools

Microsoft Office

Job description

• Manage GM's schedule, arrange meetings, appointments, and travel itineraries.
• Coordinate logistics for local and international business trips.
• Correspondence & Communication:
  • Handle emails, phone calls, and correspondence in Bahasa Malaysia, English, and Chinese.
  • Act as a liaison between the GM, employees, clients, and external partners.
• Document Preparation & Filing:
  • Prepare reports, presentations, and documents for meetings.
  • Maintain an organized filing system for sensitive information.
• Meeting Coordination:
  • Prepare agendas, take minutes, and follow up on action items.
  • Assist in organizing company events, meetings, and conferences.
• General Administrative Support:
  • Handle confidential matters with discretion.
  • Support day-to-day operations and assist in special projects as needed.

Qualifications:

• Proven experience as a Personal Assistant or Executive Assistant is preferable.
• At least a Diploma in Business Administration, Secretarial Studies, or related field.
• Fluent in Bahasa Malaysia, English, and Chinese (both written and spoken).
• Strong organizational and time-management skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal skills and the ability to handle confidential information.

Remuneration:

• Basic Salary: Up to RM4k
• Supportive Work Environment with amenities.