Personal Assistant

Sunway Property; Subang Jaya City Council; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading company in Malaysia is seeking a highly organized Personal Assistant to support the COO. The role involves managing schedules, travel logistics, and office essentials while ensuring effective communication and documentation. If you thrive in fast-paced environments and possess strong organizational skills, this is your opportunity to contribute to a dynamic team.

Qualifications

• Ability to manage multiple priorities.
• Handles sensitive information with discretion.

Responsibilities

• Manage COO’s calendar and travel arrangements.
• Prepare meeting agendas and documentation.
• Coordinate with stakeholders for smooth communication.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Proactive Mindset

Tech-savvy

Tools

Microsoft Teams

RYMNET

Job description

Are you highly organized, detail-oriented, and thrive in a fast-paced environment? We’re looking for a dynamic Personal Assistant to support our Chief Operating Officer in ensuring seamless day-to-day operations. If you excel at multitasking, love managing schedules, and have a proactive mindset, this is your opportunity to be at the heart of a thriving organization!

What You’ll Be Doing:

1. Calendar & Schedule Management: Efficiently coordinate and manage the COO’s calendar, ensuring smooth scheduling of meetings, appointments, and travel arrangements.
2. Travel & Logistics: Plan and arrange business travel, including flights and hotel bookings.
3. Office Essentials & Procurement: Manage office supplies, name cards, rubber stamps, and other materials required for the COO’s daily operations.
4. Meeting & Documentation Support: Prepare meeting agenda, minutes, reports, and presentation materials as required.
5. Task Monitoring and Follow Up: Track deadlines, action items, and follow-ups to ensure timely completion.
6. Stakeholder Coordination: Liaise with internal and external stakeholders for smooth communication and meeting arrangements.
7. Ad-Hoc Support: Provide support to the Operations and Engineering teams and assist in other administrative duties as needed.

What We’re Looking For:

1. Strong organizational skills: You can juggle multiple priorities effortlessly.
2. High attention to detail: Nothing escapes your keen eye!
3. Proactive mindset: You anticipate needs before they arise.
4. Excellent communication skills: You can interact professionally at all levels.
5. Tech-savvy: Comfortable with Microsoft Teams, RYMNET, and other digital tools.
6. Discretion & confidentiality: You handle sensitive information with the utmost care.

If you’re ready to take on this exciting challenge, apply now and be part of something great!