Office Administration

MTALENT BUSINESS; Subang Jaya; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Office Manager to oversee daily operations and support various administrative functions. This role involves managing office supplies, coordinating with vendors, and ensuring compliance with local regulations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. With a competitive salary, performance bonuses, and numerous employee benefits, this position offers a dynamic work environment that fosters career development and team collaboration. If you thrive in a fast-paced setting and are ready to make an impact, this opportunity is perfect for you.

Benefits

Medical Benefits

Dental Benefits

Insurance Benefits

Team Building Activities

Overseas Trip Opportunities

Leave Encashment for Unused Annual Leave

Birthday Leave

Career Development Opportunities

Qualifications

• Minimum 1-3 years in an administrative or office management role.
• Fluency in English and Bahasa Malaysia is required.

Responsibilities

• Oversee daily office operations to ensure efficiency.
• Handle petty cash, expense tracking, and invoice processing.
• Organize office events, meetings, and company functions.

Skills

Organizational Skills

Communication Skills

Microsoft Office Proficiency

Problem-Solving Skills

Attention to Detail

Education

Diploma or Bachelor's Degree in Related Fields

Tools

Office Management Software

Job description

1. Office Management & Administrative Support

Oversee daily office operations to ensure efficiency.

Maintain office supplies inventory and place orders as needed.

Ensure office cleanliness and maintenance by coordinating with cleaning services and vendors.

Handle incoming and outgoing correspondence (emails, letters, phone calls).

Maintain and organize company records, files, and databases.

Handle agreement stamping.

Renew local council licenses and ensure compliance with local regulations.

2. Finance & Procurement

Handle petty cash, expense tracking, and invoice processing.

Liaise with vendors and service providers for office needs.

Manage procurement of office supplies, equipment, and services.

Negotiate contracts and ensure cost-effective purchasing.

3. HR & Employee Support

Assist with onboarding new employees (preparing workstations).

Oversee company hostel facilities, including maintenance and tenancy agreements.

Conduct periodic inspections to ensure hostel conditions meet company standards.

Manage company fixed assets, including inventory tracking and asset tagging.

5. Company Vehicle Management

Oversee company vehicles, including maintenance schedules and repairs.

Handle vehicle-related documentation, including road tax, and insurance renewals.

Ensure compliance with transportation regulations and policies.

6. IT & Facility Management

Ensure office equipment (printers, internet, computers) is functioning properly.

Coordinate with IT support for troubleshooting technical issues.

7. Event & Travel Coordination

Organize office events, meetings, and company functions.

Arrange travel bookings (flights, accommodations, transport).

Requirements:

Education: Diploma or Bachelor's degree in related fields.

Experience: Minimum 1-3 years in an administrative or office management role.

Skills:

Strong organizational and multitasking abilities.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office management software.

Ability to handle confidential information with integrity.

Problem-solving and attention to detail.

Experience in vehicle, asset, and hostel management is a plus.

Fluency in English and Bahasa Malaysia is required. Proficiency in Mandarin is an added advantage.

Competitive salary and performance bonus.

13th Month Bonus.

Medical, dental, and insurance benefits.

Team building activities & overseas trip opportunities.

Leave encashment for unused annual leave.

Birthday leave.

Career development and training opportunities.

Friendly and dynamic work environment.

How do your skills match this job?

How do your skills match this job?

Sign in and update your profile to get insights.

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? How many years' experience do you have as an Office Administration Role? Which of the following languages are you fluent in? Do you possess or have access to your own transportation?

Researching careers? Find all the information and tips you need on career advice.