Human Resource Officer (Staffing and Recruitment Management)

Curtin University, Malaysia; Miri; On-site; MYR 30,000 - 50,000; Full time

Job summary

Curtin University Malaysia seeks a Human Resource Officer to manage recruitment and staffing processes. The role involves liaising with stakeholders, managing HR data, and ensuring compliance. Ideal candidates will have a Bachelor's degree and 2-4 years of relevant experience, with strong communication and organizational skills.

Benefits

Medical support

Education support

Dental insurance

Group hospitalisation & surgical insurance

Qualifications

• Minimum 2 - 4 years of hands-on experience in recruitment or HR administration.
• Experience in a university or large organization is an advantage.

Responsibilities

• Manage the full recruitment process from job posting to offer acceptance.
• Handle employment pass and teaching permit applications.
• Facilitate staff onboarding processes.

Skills

Communication

Interpersonal skills

Organizational skills

Attention to detail

Proactive approach

Education

Bachelor’s Degree in Human Resources, Business Administration, or related field

Tools

HRIS systems

Microsoft Office

Job description

Human Resource Officer (Staffing and Recruitment Management)

Human Resource Officer (Staffing and Recruitment Management)

Your new role

Curtin University Malaysia is looking for a dynamic, organized, and driven Human Resource Officer (Staffing & Recruitment Management) to join our HR team. This position is critical to managing the end-to-end recruitment and staffing process, especially for academic appointments, while also ensuring that our HR data systems, permits, and compliance requirements are meticulously handled.

You will play a major role in shaping the talent pipeline that drives Curtin’s excellence, liaising with internal stakeholders, candidates, and external agencies to attract, hire, and retain the best talents for our university.

If you have a sharp eye for detail, and can manage recruitment campaigns independently, we want you on board!

What you’ll be doing:

End-to-end recruitment:

Manage the full recruitment process from job posting to offer acceptance.

Draft and publish vacancy advertisements across online platforms and networks.

Coordinate with hiring managers and Curtin Perth counterparts on shortlisting and interview arrangements.

Organize interviews, prepare documentation, liaise with panel members and candidates, and conduct reference checks.

Immigration and permit management:

Handle employment pass and teaching permit applications for newly hired academic staff.

Monitor permit renewals and ensure timely submission of documentation.

HRIS and data management:

Enter and update employee records in the HR Information System (HRIS).

Maintain accurate and organized recruitment files and documentation.

Generate staffing and recruitment reports when required.

Onboarding and offboarding support:

Facilitate staff onboarding processes including ID generation and induction arrangements.

Manage exit procedures and clearance documentation for departing staff.

Staff ID management:

Liaise with Curtin Perth to create Perth ID numbers for staff and manage the renewal of expiring IDs.

Statistics and reporting:

Generate staffing and recruitment reports and workforce statistics as required for internal and external reporting needs.

Fixed asset administration (HR Department):

Maintain up-to-date records of departmental assets.

Process improvement and compliance:

Identify opportunities to enhance recruitment processes and candidate experience.

Ensure all staffing activities comply with employment laws, university policies, and audit requirements.

What we are looking for:

We're looking for someone who is passionate about people and precision, a recruiter who enjoys connecting the right candidates to the right opportunities, while ensuring operational excellence behind the scenes.

Qualifications:

Bachelor’s Degree in Human Resources, Business Administration, or a related field.

Experience:

Minimum 2 - 4 years of hands-on experience in recruitment, staff operations, or HR administration.

Experience in a university or large organization is an added advantage.

Skills and attributes:

Solid understanding of end-to-end recruitment and employment processes.

Familiarity with HRIS systems and Microsoft Office applications (Word, Excel, PowerPoint).

Excellent communication skills in English and Bahasa Malaysia, both written and spoken.

Strong interpersonal skills with the ability to manage multiple stakeholders effectively.

Highly organized, detail-oriented, and able to manage competing priorities independently.

Ability to demonstrate high level of professionalism, discretion and emotional intelligence

A proactive approach with a commitment to service excellence and continuous improvement.

Application process:

Interested candidates should submit a detailed CV, cover letter, and any relevant certifications to [e-mail] latest by 16 May 2025.

Curtin University Malaysia is committed to diversity and inclusion and welcomes applications from all qualified individuals.

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Curtin University is a global university with campuses in Australia, Malaysia, Dubai, Singapore and Mauritius, and is ranked in the top 1% of universities worldwide in the highly regarded Academic Ranking of World Universities (ARWU) 2020. Curtin Malaysia is Curtin’s largest international campus and global hub in Asia with students from more than 50 countries, offering a unique international and cross-cultural learning experience in Malaysia. Internationally recruited staff from some 15 countries further strengthen our global outlook. When you join Curtin Malaysia, you will become part of a multicultural and inclusive campus that gives its community a sense of belonging and delivers internationally recognised Curtin courses that prepare its students to work in the competitive global market.

Curtin University is a global university with campuses in Australia, Malaysia, Dubai, Singapore and Mauritius, and is ranked in the top 1% of universities worldwide in the highly regarded Academic Ranking of World Universities (ARWU) 2020. Curtin Malaysia is Curtin’s largest international campus and global hub in Asia with students from more than 50 countries, offering a unique international and cross-cultural learning experience in Malaysia. Internationally recruited staff from some 15 countries further strengthen our global outlook. When you join Curtin Malaysia, you will become part of a multicultural and inclusive campus that gives its community a sense of belonging and delivers internationally recognised Curtin courses that prepare its students to work in the competitive global market.

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Perks and benefits Medical Education support Dental Group Hospitalisation & Surgical Insurance, Traini

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What can I earn as a Human Resources Officer