Company's Secretary Assistant

ID EMANAGEMENT SDN. BHD.; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

Join a dynamic team as a Company Secretary Assistant at a forward-thinking company in Penang. This full-time role is crucial for supporting daily operations and ensuring compliance with statutory requirements. You will lead a portfolio of clients, maintain statutory records, and prepare essential corporate documents. The ideal candidate will possess strong organizational skills, be proficient in Microsoft Office, and communicate effectively in English, Bahasa Malaysia, and Mandarin. Embrace the opportunity for career development in a collaborative and inclusive culture.

Benefits

Opportunities for career development

Generous annual leave

Collaborative company culture

Qualifications

• Minimum 1 year of experience in a similar role.
• Proficient in English, Bahasa Malaysia, and Mandarin.

Responsibilities

• Assist in all aspects of company secretarial work.
• Prepare documents such as resolutions and minutes of meetings.

Skills

Organisational Skills

Communication Skills

Microsoft Office Suite

Problem-solving

Education

Diploma in Business Studies

Graduate Degree in Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

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About the role

We are seeking an exceptional Company Secretary Assistant to join our dynamic team at ID EMANAGEMENT SDN. BHD. in Bukit Mertajam, Penang. This is a full-time position that will play a crucial role in supporting the day-to-day operations of our company.

What you'll be doing

1. Lead a portfolio of clients and assist in all aspects of company secretarial work, duties and ensuring compliance with the Companies Act 2016, other relevant statutory and regulatory requirements.
2. Update and maintain all statutory records and books including but not limited to compliance with Companies Act, 2016, other law and requirement.
3. Responsible for the preparation of documents such as resolutions, annual return, minutes of meetings and other corporate secretarial documents.
4. Assist in coordinating and arranging submission of documents to Suruhanjaya Syarikat Malaysia (SSM) including MyCOID submission.
5. Carry out any other ad-hoc duties as directed by the superior.

What we're looking for

1. Diploma/Advanced/Higher/Graduate Degree in Business Studies/Administration/Management or equivalent.
2. Minimum 1 year of experience in a similar administrative or secretarial role, preferably in a corporate or professional services environment. Fresh graduates who are interested are encouraged to apply.
3. Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
4. Excellent communication and interpersonal skills, with the ability to liaise effectively with stakeholders at all levels.
5. Proficient in the use of Microsoft Office suite, particularly Excel, Word, and PowerPoint.
6. Proficient in written and spoken in English, Bahasa Malaysia and Chinese. We are seeking candidates proficient in Mandarin to effectively communicate with clients.
7. A proactive and problem-solving mindset, with the ability to work independently and as part of a team.
8. Knowledge of corporate governance and compliance requirements would be an advantage.

What we offer

At ID EMANAGEMENT SDN. BHD., we are committed to providing a supportive and rewarding work environment for our employees. In addition to a competitive salary, we offer a range of benefits, including:

1. Opportunities for career development and progression
2. Generous annual leave and sick leave entitlements
3. A collaborative and inclusive company culture

If you are excited by the prospect of joining our team and contributing to the success of our company, we encourage you to apply now.

How do your skills match this job?

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Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Company Secretary Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?

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What can I earn as a Company Secretary Assistant