JUNIOR SECRETARY /PERSONAL ASSISTANT

Helios Photovoltaic; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

Join a forward-thinking company as a Junior Secretary, where you will play a key role in supporting senior management and ensuring smooth operations. This full-time position offers a dynamic work environment, focusing on organization and communication. You will manage schedules, prepare documents, and coordinate travel, all while contributing to a collaborative team. With a commitment to employee development and a supportive atmosphere, this role is perfect for those looking to grow in the administration field while making a positive impact in the renewable energy sector.

Benefits

Generous annual leave

Subsidized healthcare insurance

Dental coverage

Opportunities for further training

Career progression

Collaborative work environment

Qualifications

• 3-5 years of experience in a secretarial or administrative role.
• Strong organizational skills and ability to prioritize tasks.

Responsibilities

• Provide administrative support to senior management, including diary management.
• Prepare and proofread documents, handle inquiries, and maintain filing systems.

Skills

Organizational Skills

Time Management

Communication Skills

Microsoft Office Suite

Attention to Detail

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About the role

We are seeking a highly organised and detail-oriented Junior Secretary to join our team at Helios Photovoltaic Sdn. Bhd. in Kuala Lumpur. In this full-time position, you will provide essential administrative and secretarial support to our senior management, ensuring the smooth and efficient running of our operations.

What you'll be doing

• Providing comprehensive administrative and secretarial support to the Managing Director and senior managers, including diary management, scheduling appointments, and organising meetings.
• Preparing and proofreading various documents, such as reports, presentations, and correspondence.
• Handling incoming calls, emails, and other inquiries, acting as the first point of contact for internal and external stakeholders.
• Maintaining and organising filing systems, both physical and electronic.
• Coordinating travel arrangements for the Managing Director, including booking flights, accommodations, and ground transportation.
• Undertaking any other administrative duties as needed to support the team.

What we're looking for

• At least 3-5 years of experience in a similar secretarial or administrative role, preferably in the Administration & Office Support industry.
• Strong organizational and time management skills, with the ability to prioritize tasks and work to deadlines.
• Excellent communication and interpersonal skills, with the confidence to liaise with people at all levels.
• Proficient in the use of Microsoft Office suite, including Word, Excel, and PowerPoint.
• A keen eye for detail and a high level of accuracy in your work.
• A proactive and adaptable approach, with the ability to work independently and as part of a team.
• Possess own transport and license.

What we offer

At Helios Photovoltaic Sdn. Bhd., we are committed to supporting the professional and personal development of our employees. We offer a competitive salary, along with a range of benefits, including:

• Generous annual leave and public holiday entitlements.
• Subsidized healthcare insurance and dental coverage.
• Opportunities for further training and career progression.
• A collaborative and supportive work environment.

About us

Helios Photovoltaic Sdn. Bhd. is a leading provider of renewable energy solutions in Malaysia. We are dedicated to driving the transition to a more sustainable future by offering innovative solar energy products and services to both residential and commercial customers. With a strong focus on sustainability and innovation, we are committed to making a positive impact on the environment and our local communities.

If you are excited by the prospect of joining our team and contributing to our mission, we encourage you to apply now.