Procurement Executive

DPO International Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

A leading specialized food distribution company in Asia is seeking a Procurement Executive. This role involves managing purchase orders, liaising with suppliers, and ensuring timely deliveries. Candidates should have a degree in Business or related fields and relevant experience in procurement, particularly in the Food & Beverage sector.

Qualifications

• 2-3 years of experience in Procurement within F&B or e-commerce.
• Experience in a fast-paced, deadline-driven environment.

Responsibilities

• Issue Purchase Orders to Suppliers and ensure accuracy.
• Follow up with suppliers for order confirmations and discrepancies.
• Monitor Purchase Order status and update stakeholders.

Skills

Negotiation

Analytical Skills

Communication

Self-Motivated

Resourceful

Process-Result-Driven

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Supply Chain Management

Bachelor’s Degree in Procurement

Tools

Microsoft Office

SAP

Oracle

AX Dynamics

Job description

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• Issue Purchase Orders (POs) to Suppliers
  • Prepare and issue accurate purchase orders to suppliers based on the requirements specified by internal teams.
  • Ensure that all necessary details such as product specifications, quantities, and delivery terms are clearly outlined in the PO to avoid any discrepancies.
• Follow Up with Suppliers for Order Confirmation
  • Proactively contact suppliers to obtain order confirmations, ensuring that all terms and conditions in the PO are acknowledged and accepted.
  • Verify that the order confirmation aligns with the agreed-upon pricing, lead time, and other contractual terms.
• Update Delivery Schedules for the Warehouse Team
  • Communicate and update the warehouse team with accurate and timely delivery schedules to ensure smooth coordination and planning for inventory reception.
  • Track deliveries closely and provide the warehouse team with updated timelines in case of delays or changes to the schedule.
• Liaise with Suppliers in the Event of Discrepancies or Claims
  • Serve as the point of contact between the company and suppliers when discrepancies (e.g., quantity, quality, or specification issues) arise.
  • Work with suppliers to resolve issues and claims promptly, ensuring all solutions are documented and appropriate actions are taken to prevent recurrence.
• Verify Supplier Invoices and Submit for Approval
  • Review and verify supplier invoices for accuracy, ensuring that the quantities, pricing, and other terms match the purchase order and any delivery notes.
  • Submit the verified invoices to the superior for approval. Upon approval, submit the invoices to the Finance department for processing and payment.
• Perform Goods Reception in ERP System
  • Manage the goods receipt process by accurately entering the received goods into the ERP system, ensuring all relevant data (e.g., quantity, condition, and delivery date) is captured.
  • Ensure that all goods are inspected upon arrival and discrepancies are immediately reported and addressed.
• Monitor Purchase Order (PO) Status
  • Track and monitor the status of open purchase orders to ensure that deliveries are being made on time and in full.
  • Regularly update internal stakeholders on the status of outstanding orders, and take proactive action to address any delays or issues with suppliers.
• Other Jobs Assigned by Superior
  • To carry out additional tasks and responsibilities as assigned by the superior, ensuring that all procurement activities are executed in line with the company’s objectives and policies.
  • To perform any other duties or ad-hoc task as assigned by superior or management from time to time.

Job Requirements:-

• Candidate must possess at least Bachelor’s Degree in Business Administration, Supply Chain Management, Procurement or related field.
• At least 2-3 years' of experience in Procurement within the Food & Beverage (F&B) or e-commerce industry, demonstrating a strong understanding of the specific sourcing, purchasing, and supply chain dynamics within these sectors.
• Experience working in a fast-paced, deadline-driven environment, ensuring timely deliveries while maintaining cost efficiency and minimizing stockouts.
• Possess strong negotiation skills & good analytics skills.
• Good communication skills, self-motivated, resourceful, process-result-driven and with high integrity.
• Excellent skills in Microsoft Office applications.
• Familiarity with procurement software and ERP systems (such as SAP, Oracle, or others).
• Experience and exposure in AX Dynamics would be added advantage.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? Which of the following types of qualifications do you have? Which of the following languages are you fluent in? What's your expected monthly basic salary? How many years' experience do you have in a procurement role? How many years' experience do you have as a Procurement Executive? How much notice are you required to give your current employer? How would you rate your English language skills?

DPO International is a leading specialized food distribution company in the Asian region with over 24 offices and warehouses in China, Indonesia, Malaysia, Philippines, Sri Lanka, Thailand and Vietnam.

With a solid foothold across Asia and servicing nearly all aspects of the food industry, our employees are exposed to various markets, products and cultures, offering a unique work experience. At DPO, we develop leaders locally to lead effective change internationally.

DPO International is a leading specialized food distribution company in the Asian region with over 24 offices and warehouses in China, Indonesia, Malaysia, Philippines, Sri Lanka, Thailand and Vietnam.

With a solid foothold across Asia and servicing nearly all aspects of the food industry, our employees are exposed to various markets, products and cultures, offering a unique work experience. At DPO, we develop leaders locally to lead effective change internationally.

What can I earn as a Procurement Executive