Administrative Executive

Eostre; Selangor; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Executive to provide comprehensive administrative support. This role focuses on managing Excel spreadsheets and PowerPoint presentations, ensuring efficient office operations. The ideal candidate will be detail-oriented and highly organized, with strong proficiency in Microsoft Office applications. You will play a crucial role in supporting the marketing team, handling correspondence, and maintaining records. This is a fantastic opportunity to contribute to a dynamic team while honing your administrative skills in a fast-paced environment.

Qualifications

• Experience as an Administrative Executive or similar role.
• Strong written and verbal communication skills.

Responsibilities

• Manage Excel spreadsheets and create reports.
• Support marketing team with data entry and reporting.
• Coordinate meetings and maintain office supplies.

Skills

Microsoft Excel

Microsoft PowerPoint

Organizational Skills

Communication Skills

Time Management

Problem-Solving

Education

Diploma in Business Administration

Degree in Management

Tools

Microsoft Office Suite

Job description

The Administrative Executive is responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role involves handling a wide range of administrative tasks, with a particular focus on managing Excel spreadsheets and PowerPoint presentations. The ideal candidate will be detail-oriented, highly organized, and proficient in Microsoft Office applications.

Key Responsibilities:

1. Excel Management and Reporting:
   • Download and update data daily.
   • Clean and organize raw data into comprehensive reports.
   • Use advanced Excel functions for data analysis and report generation.
   • Ensure accuracy and integrity of Excel documents.
   • Create visual data presentations with charts and pivot tables.
2. Marketing Team Support:
   • Assist with daily administrative tasks.
   • Record and maintain marketing data.
   • Support reporting and data entry tasks.
   • Streamline administrative processes for efficiency.
3. General Administrative Support:
   • Handle incoming and outgoing correspondence.
   • Coordinate and schedule meetings, appointments, and travel for executives and staff.
   • Prepare reports, presentations, and other meeting documents.
   • Organize and maintain physical and electronic files and records.
   • Oversee office supplies inventory and ordering.
   • Provide support and assistance to team members.

Requirements and Qualifications:

• Experience as an Administrative Executive, Administrative Assistant, or similar role.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, capable of interacting with individuals at all organizational levels.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
• Detail-oriented with the ability to maintain accuracy in work.
• Ability to handle confidential and sensitive information professionally.
• Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
• A positive attitude and exceptional interpersonal skills, with a customer service-oriented approach.
• Diploma or degree in business administration, management, or a related field is preferred.

Additional Information:

Applicants will be asked about their right to work in Malaysia, expected salary, qualifications, experience, proficiency with Microsoft Office, data entry experience, and language skills.