Document Controller (Yearly Renewable Contract)

Convergint Asia Pacific; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading global systems integrator is looking for a Document Control Specialist to manage and maintain project documentation. This role is vital for ensuring compliance with company and industry standards while facilitating effective communication between project teams and various stakeholders. The ideal candidate will possess strong organizational skills, attention to detail, and experience in document management processes, preferably within the construction or technology sectors.

Qualifications

• Minimum 2-3 years of experience in document control.
• Knowledge of ISO standards is an advantage.
• Familiarity with construction, security, or technology industry preferred.

Responsibilities

• Manage project documentation to ensure compliance.
• Control distribution of documents to stakeholders.
• Conduct periodic audits for document integrity.

Skills

Attention to detail

Organizational skills

Communication

Coordination

Education

Diploma or Bachelor's degree in Business Administration, Engineering, or a related field

Tools

Microsoft Office Suite

Document management systems

Job description

Thriving the CONVERGINT Way

Convergint is a leading global systems integrator dedicated to achieving service excellence. Our collaborative approach with partners and manufacturers enables us to provide a wide array of solutions to enterprise customers. What sets us apart is our unique culture, which is shaped by our unwavering commitment to our Values and Beliefs. This culture drives us to become the premier service provider for our valued customers, solidifying our position in the industry.

Discovering the role

This position is responsible for managing and maintaining project documentation to ensure compliance with company and industry standards. This role involves organizing, tracking, and distributing documents efficiently to support project teams and stakeholders.

Main Responsibilities

• Maintain and manage all project documentation, including drawings, contracts, reports, and specifications.
• Implement and oversee document control procedures to ensure compliance with company policies and industry regulations.
• Ensure all documents are properly categorized, indexed, and stored in the document management system.
• Control the distribution of documents to internal teams, clients, and contractors, ensuring timely access to necessary information.
• Regularly update and maintain document logs, tracking revisions, approvals, and submissions.
• Assist in the preparation and submission of reports, ensuring accuracy and completeness.
• Coordinate with project managers, engineers, and other stakeholders to facilitate document flow and compliance.
• Conduct periodic audits to ensure document integrity and compliance with quality management systems.
• Manage confidentiality and security of sensitive documents.

Requirements

• Diploma or Bachelor's degree in Business Administration, Engineering, or a related field.
• Minimum of 2-3 years of experience in document control, preferably in the construction, security, or technology industry.
• Familiarity with document management systems and project documentation processes.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong communication and coordination skills.
• Knowledge of ISO standards and quality management systems is an advantage.

Interested candidates may send your updated resume indicating reasons for leaving, last drawn salary, expected salary and date of availability.

We thank all applicants for your interest and regret to inform that only shortlisted candidates will be notified.