Document Controller Specialist

Hirehub Management Sdn. Bhd.; Iskandar Puteri; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturer in Iskandar Puteri is seeking a Document Controller Specialist to manage project documentation and ensure effective communication with stakeholders. The ideal candidate will have a diploma in a related field, proficiency in MS Office, and fluency in Mandarin for communication with Chinese partners. This role involves organizing documentation, ensuring compliance with deadlines, and supporting project management efforts.

Qualifications

• Diploma or Degree in a related field, preferably in engineering or construction.
• Familiarity with document management and archiving methods.
• Experience in managing project documentation processes.

Responsibilities

• Record, file, and organize all project-related documentation.
• Review and ensure all project documents are submitted on time.
• Manage communication with stakeholders regarding document tasks.

Skills

Document management

Communication skills

Proficiency in MS Office

Proficiency in CAD software

Mandarin proficiency

Education

Diploma or Degree in a related field

Job description

About the job Document Controller Specialist

Company Background:
A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Job Description:

• Record, file, and organize all project-related documentation exchanged between the project department, contractors, consultants, government agencies, and other parties.
• Review and ensure that all project documents are thoroughly checked and submitted ahead of their respective deadlines.
• Ensure that the latest approved documents and drawings are distributed to relevant internal teams and external parties as necessary, maintaining controlled copies.
• Generate and send emails and reminder letters to ensure timely communication with third parties and stakeholders regarding document-related tasks.
• Attend meetings, take minutes, and ensure follow-up on action points discussed during the meetings.
• Perform additional tasks as assigned by the superior related to project documentation and administrative support.

Required Qualifications:

• Diploma or Degree in a related field, preferrable in engineering background and construction industry.
• Familiarity with basic document management and archiving methods.
• Experience in managing project documentation and inspection processes.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in CAD software is an advantage.
• Proficient in both written and spoken Mandarin, essential for communication with Chinese institutions and for operating equipment featuring Mandarin interfaces.