Document Controller - RTSO Johor Bahru

PRASARANA MALAYSIA BERHAD; Johor Bahru; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a meticulous Document Controller to manage documents across HSSE departments. This role is pivotal in ensuring accuracy, traceability, and security of organizational records, while maintaining compliance with internal standards and external regulations. As a Document Controller, you will establish document control systems, oversee the distribution of HSSE documentation, and support teams in meeting project timelines. If you have a keen eye for detail and a passion for operational excellence, this opportunity is perfect for you.

Qualifications

• Minimum 3 years of experience in railway operations or constructions.
• Familiarity with ISO standards is a strong advantage.

Responsibilities

• Establish and maintain document control systems according to company policies.
• Ensure version control and file integrity across all document types.

Skills

Organizational Skills

Time Management

Attention to Detail

Document Management

Education

Diploma in Business Administration

Tools

Team Binder

Job description

Job Purpose

The Document Controller is responsible for the effective management of documents across HSSE departments to ensure accuracy, traceability, accessibility, and security of organizational records at RTS Operations Pte. Ltd. This role is critical to maintaining compliance with internal standards and external regulations, supporting smooth project execution, and upholding the company’s commitment to operational excellence and data integrity.

Key Accountabilities

1. Establish and maintain document control systems in accordance with RTSO company policies and industry standards.
2. Receive, log, review, track, and distribute all incoming and outgoing HSSE documentation, including contracts, reports, and correspondence.
3. Ensure version control, file integrity, and archiving practices are consistently followed across all document types.
4. Work closely with internal teams to collect, verify, and distribute documents timely and accurately.
5. Monitor document workflows and support teams in meeting project timelines and documentation requirements.
6. Regularly audit document control processes to identify inefficiencies or compliance gaps and recommend improvements.
7. Maintain confidentiality and ensure data security for all sensitive or proprietary documents.
8. Support document retrieval and access requests during audits, reviews, or inspections.
9. Coordinate with external vendors, contractors, or clients regarding document submissions and approvals.

Qualifications, Skills & Knowledge

• Minimum Diploma in Business Administration, or equivalent.
• Minimum 3 years of experience in a related field, such as railway operations or constructions.
• Strong organizational and time management skills with acute attention to detail.
• Familiarity with ISO standards (such as ISO 14001, ISO 45001, and ISO 9001) is a strong advantage.
• Proficiency in electronic document management systems – Team Binder.