Document Controller

McDermott; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established industry player is seeking a skilled Document Controller to manage project documentation effectively. In this role, you will support the Lead Document Management in various project activities, ensuring accurate tracking and distribution of critical documents. Your expertise in Electronic Database Management Systems and MS Office will be essential in maintaining the quality of information management. This position offers a unique opportunity to gain hands-on experience in EPC project execution within the Oil and Gas sector. Join a dynamic team and contribute to the success of impactful projects.

Qualifications

• 3+ years of Document Management experience with major contractors or consultants.
• Bachelor’s Degree or equivalent diploma is required.

Responsibilities

• Assist in day-to-day project activities and manage documentation.
• Accurately track, log, and distribute project documents.

Skills

Document Management

Electronic Database Management System (EDMS)

MS Office

Adobe

English (verbal and written)

Education

Bachelor’s Degree in any stream

Equivalent diploma (preferably in Computer Science)

Tools

EDMS software

MS Office

Adobe

Job description

Job Overview:

The Document Controller has established the skills to perform various day-to-day activities. The Document Controller can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

Essential Qualifications and Education:

• Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
• 3 years min Document Management experience with major contractor or consultant
• Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
• Good command of English (both verbal and in writing)
• Experience with the use of EDMS
• Experience with the use of MS Office
• Hands-on experience in EPC project execution in the Oil and Gas contracting industry
• Experience in multi-office project execution (MOPEX)

Key Tasks and Responsibilities:

• Assist the Lead Document Management lead in completing the day-to-day project activities
• Gain experience in the following work area: iDocs
• Develop basic technical skills to complete assigned work
• Accurately track, log, and distribute releases of both internal and external documentation, including metadata
• Archive project records
• Index and distribute project documents in an accurate and timely manner
• Become familiar with pertinent aspects of the contract and Project Information Management Requirements
• Reads and implements project-specific information management procedures and work instructions
• Identify information management issues or areas of improvement

Reports to:
Project: Lead Document Management
Functional: Department Manager
Liaise with: Lead Document Management, Project Engineer, Project Manager, and Department Manager