Document Controller

Astaka Holdings; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading property developer in Johor is seeking a Document Controller to manage and implement document control procedures. The candidate will be responsible for maintaining document integrity, supporting regulatory approvals, and ensuring accurate filing and archiving of project documentation. This role requires a Bachelor's degree and a minimum of 2 years of relevant experience, along with strong IT and organizational skills.

Benefits

Medical

Phone Allowance

Corporate Uniform

Insurance Coverage

Qualifications

• Minimum 2 to 5 years experience in similar role.
• Ability to organize and preserve paper documents.
• Excellent IT skills required.

Responsibilities

• Develop and implement document control procedures.
• Manage document lifecycle and archiving.
• Coordinate weekly and monthly reports.

Skills

Attention to detail

Organizational skills

Communication

Multitasking

Education

Bachelor's Degree in Construction Management

Post Graduate Diploma in a related field

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

Developing and implementing document control procedures for the company

Managing the creation, revision, distribution, and archiving of documents

Ensuring documents are accurately labelled, indexed, and stored for easy retrieval

Monitoring document lifecycle and implementing version control processes

Maintaining document databases and ensuring data integrity and security

Assisting in the preparation and submission of documents for regulatory approvals

Maintain both electronic and hard copy project documentation, ensuring accurate filing and retrieval

Organize the secure archiving of project documents, ensuring long-term accessibility

To index, store and retrieve a wide variety of document types

Print and distribute documents as needed, scan and upload documents according to company procedures

Collect and register all technical documents such as drawings, management papers, correspondence, contracts, invoices, quotations in accordance to company procedures

Coordinate and compile weekly and monthly reports

Reviewing documents, checking they comply with regulations, creating revisions and archiving outdated versions

Distributing documents to the relevant people, departments or organizations, and letting them know when they need to take action on a document as part of a process

Creating and maintain master document templates and forms

Making sure that departments are following the correct procedures in the document flow process

REQUIREMENTS:

Possess at least a Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Construction Management, Civil/Structural Engineering, or a related field

Minimum 2 to 5 years experience in similar role. Previous experience with Developer is an added advantage

Experience working with many types of files

Ability to organize and preserve paper documents

Excellent IT skills, and experience of using software such as the Microsoft Word,Excel and Adobe Acrobat

Attention to detail, excellent organizational skills, good written and verbal communication skills, good multitasking skills and ability to multitask

Effective communication coworkers across departments, consultants, subcontractors, suppliers, authorities and staff at all levels

Demonstrated experience in building and developing a strong and successful team

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Document Controller? Which of the following Microsoft Office products are you experienced with? Do you have technical writing experience? Have you worked in a role where you were responsible for authoring and reviewing technical documentation?

Astaka Padu Sdn Bhd., as property developer sees itself as being one of the leading corporation in delivering sustainable growth.

Our signature approach responds to customer - centric insights in meeting social, urban and environmental challenges to provide a better quality of life for all our customers.

MISSION

To be innovative in our designs and concepts.

To provide quality products that meet and exceed market expectations.

To be responsive to market trends and customer needs.

To provide sustainable value in all our products.

To be a good and responsible corporate citizen.

The Astaka Padu brand of lifestyle capability is built on it’s belief that there is a better way of living, working and interacting. It’s philosophy of enjoyment foster a greater sense of space, promoting sustainability and convenience.

Being a strong advocate in nation building, the company sees itself as a global community builder and aspires to be a premier property developer majoring in township development and property & facility management in the state of Johor.

ABOUT US

VISION

Astaka Padu Sdn Bhd., as property developer sees itself as being one of the leading corporation in delivering sustainable growth.

Our signature approach responds to customer - centric insights in meeting social, urban and environmental challenges to provide a better quality of life for all our customers.

MISSION

To be innovative in our designs and concepts.

To provide quality products that meet and exceed market expectations.

To be responsive to market trends and customer needs.

To provide sustainable value in all our products.

To be a good and responsible corporate citizen.

The Astaka Padu brand of lifestyle capability is built on it’s belief that there is a better way of living, working and interacting. It’s philosophy of enjoyment foster a greater sense of space, promoting sustainability and convenience.

Being a strong advocate in nation building, the company sees itself as a global community builder and aspires to be a premier property developer majoring in township development and property & facility management in the state of Johor.

Perks and benefits Medical Phone Allowance, Corporate Uniform, Insurance Cove

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What can I earn as a Document Controller