DOCUMENT CONTROLER（KL/Johor）

China Construction Yangtze River (Malaysia); Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading construction firm in Malaysia is seeking a Document Control Specialist to establish and manage project document systems. The ideal candidate will have experience in the construction industry, proficiency in Microsoft Office applications, and basic communication skills in both English and Mandarin. Responsibilities include ensuring compliance of document submissions and maintaining confidentiality of records. This role is vital for coordinating documents with clients and subcontractors.

Qualifications

• Proficient in document control position, preferably in construction.
• Basic English and Mandarin communication skills preferred.
• At least 1 year of relevant experience.

Responsibilities

• Establish and implement document control register and filing systems.
• Ensure document submissions comply with project requirements.
• Coordinate storage and archiving of project records.

Skills

Basic English communication skills

Mandarin communication skills

Proficient in Microsoft Office applications

Education

Diploma/Degree in Business Studies/Administration/Management

Job description

Establish and implement an efficient project-related documents control register, database and hard copy filing system.
Implement Project Document Management System and processes.
Ensure document submissions are in accordance and compliant with project document formats and requirements.
Establish and maintain a correspondence system.
Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.
Plan and record documents flow to and from all necessary parties, including clients, sub‑contractors and the project office.
Record issues and track location of control documents and drawings.
Issue letters and receipts concerning the documents in circulation.
Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties.
Coordinate storage and archiving of project and organisational records
Ensure the documents are managed in strict confidentiality.
Perform all duties in accordance with company policies, processes, systems and procedures.

Job Requirement

• Diploma/Degree in Business Studies/Administration/Management or other associated disciplines
• Basic English and Mandarin communication and writing skills are preferred. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• At least 1 year(s) experience in document control position in construction industry
• Proficient in Microsoft Office Application (Word, Excel, Power Point)