Document Control Coordinator/ Quality Clerk

Document Control Coordinator/ Quality Clerk

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The Document Control Coordinator (DCC) is responsible for managing and maintaining all documentation related to ISO systems and inter-departmental records. This role ensures that all documents are properly updated, distributed, and maintained in accordance with company policies and audit requirements.

Key Responsibilities:

• Update daily attendance records and send them to the HR department.
• Monitor employee leave using the TMS system.
• Track and manage A4 paper usage across departments.
• Prepare OT forms, collect signatures from HOD and AGM, and submit to HR.
• Issue gate passes for Friday prayers.
• Maintain weekend transportation and canteen OT summaries in HR folder.
• Prepare mileage claim forms and obtain necessary signatures before submission to Finance.
• Maintain and update training records and attendance lists.
• Track uniform sizes and maintain uniform issuance records.
• Manage stationery and asset inventory, including ordering from the Purchasing Department.
• Request and monitor First Aid and PPE supply usage.

Document Control:

• Receive documents for registration and determine their status before updating the master list.
• Prepare and distribute copies of the document master list.
• Properly file documents and stamp them accordingly (e.g., Master, Controlled, Uncontrolled, External, Obsolete).
• Issue and track Document Distribution Notes (DDN) for internal documents and Document Distribution Forms (DDF) for external documents.
• Provide requested documents to internal departments or external parties.
• Distribute controlled documents as required and follow up on the return of obsolete copies.
• Update the master list of ISO and related documents regularly.
• Prepare and conduct production line audits of at least two products.
• Request training sessions from supervisors to stay updated on documentation procedures.
• Issue Document Change Notices (DCN) for revised ISO documents.
• Process obsoleted ISO documents and request return of old revisions from relevant PICs.
• Conduct internal document audits to ensure documentation is up to date at all workplace locations.
• Issue purchase requisitions for DIC-related needs.

Communication & Coordination:

• Follow up with inter-department teams on KPI submission deadlines.
• Update KPI and Quality Objective bulletins on notice boards.
• Perform tasks as assigned by immediate superior.

Qualifications:

• Strong attention to detail and organizational skills.
• Familiarity with ISO documentation systems.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office (Word, Excel, etc.).
• Previous experience in documentation control or administrative support is an added advantage.

Why FOZ One?

• State-of-the-Art Facilities: Work in our vibrant HQ, featuring a rooftop commune, gym, and innovative spaces designed for collaboration and wellness.
• Innovative Projects: Be part of FOZ One’s branding transformation and immersive digital experiences.
• Career Growth: Thrive in a dynamic environment that values learning, growth, and cutting-edge innovation.
• Global Impact: Join a company dedicated to transforming ideas into life, empowering businesses worldwide.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Control Coordinator?
• How many years of auditing experience do you have?
• Which of the following languages are you fluent in?

Manufacturing, Transport & Logistics 1,001-5,000 employees

FOZ One is a premier contract manufacturer of household appliances based in Senai, Johor, Malaysia. With our headquarters in Malaysia, and operations extending to the Philippines and China, we boast a skilled workforce of 4000 across Asia.

Since our establishment in 2004, we have accumulated over two decades of experience, positioning ourselves as industry frontrunners. We offer a wide array of services, ranging from OEM production to advanced design and engineering solutions.

Join our team and become part of the dynamic global collaboration, where individual talents and viewpoints drive the creation of solutions that leave a lasting impact across industries and regions.

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